Version Settings

Control Asset versions to ensure users always access the appropriate digital asset version when needed.

What are "Version Settings"?

The "Version Settings" feature allows you to manage and configure how asset versions are displayed, notified, and automatically created in the system. Specifically, you can:

Select the default version that users will open when accessing an asset.
Set up automated notifications for Admins regarding version access requests.
Configure automated asset versions for the entire account.

Benefits of using Version Settings

Effective Access Control: You can ensure that users always view the asset version that is appropriate for their work needs (e.g., the newest version instead of an older one).
Improved Collaboration: It helps ensure that Admins do not miss version access requests, especially those nearing their required date, thereby ensuring a smooth workflow.
Workflow Optimization: Automatically creating asset versions (such as web and thumbnail versions) helps save time and ensures consistency for all uploaded files.

How to use Version Settings?

⚠️ User Right Required: User must have the permission: “Is Client Admin - User can manage the Client Profile”.

Go to: Client Profile → Settings tab → Version Settings

1. Default Versions

This setting allows Admins to select the default version that will open whenever a user accesses an Asset through the Asset Detail page.
In the Preferred Version section, choose one of the following options: Original, Web, Last Created Version, Last Modified Version.

2. Version Access Notifications

This section helps to keep your admin team informed about expiring Version Access Requests. You can read more about Version Access Requests feature here. You can configure notifications to be sent:

When the expiry date has passed: Enable the "Notify Admins when Version Access Requests are past their required date" option so that Administrators will be notified and stay updated on unprocessed access requests and their past due dates.
Prior to the expiry date: Enable the "Notify Admins prior to Version Access Requests required date" and choose a timeframe (hours, days, weeks, months, or years) before the access request expires to ensure admins receive a notification.

3. Automated Versions

This section allows you to configure how Asset versions are automatically created upon upload within your account. You can read more about how to Upload Assets here including choosing which versions you would like automatically created in the Automations section.

🔹 Step 1: Add New Version

Add new version: In addition to the default web and thumbnail options, you can create a custom version by selecting Add Version and then choosing Custom

🔹 Step 2: Configuration for "new version"

Type: You can choose the file type for the created version
Quality: Set the quality level for the output file
Dimensions (Width/Height): Configure the width and height
Fit: Set how the image is adjusted to fit the designated area. For example, "Image will be scaled to fit inside the area, preserving aspect ratio."

🔹 Step 3: Advanced Options

Preserve Alpha: When this option is enabled, the system will create a PNG version if the original asset is a JPEG containing an alpha channel.
Is Alias Version: This option allows you to create a custom download option, but it will not appear in the Uploader.
Allow Enlargement to Fit: The image will be enlarged to fit the area if requested, but with some loss of quality.
Watermark Feature:
- Enable Watermark: You can turn on the watermark feature.
- Copy + Paste Link: Allows you to paste a link to the watermark image.
- Watermark Settings: You can adjust the Blend Mode, Anchor Point, Scale, Opacity, and a Tile / Repeat option.

👉 Note: You can ignore configuring the web and thumbnail versions if you want to use the default HIVO settings.

If you have any questions, don't hesitate to ask, we're always here to help!

PreviousUpload / Download Settings NextApproval Settings

Last updated 9 days ago