# Microsoft Word Integration The HIVO Extension for Microsoft Word is a solution that directly integrates the HIVO asset library into the word processing interface. This feature allows users to access, search, insert, and manage digital assets without leaving the Microsoft Word application. ### Installing HIVO Extension for Microsoft Word For customers who have purchased the HIVO for Word integration, you can download the extension from the Microsoft Store. **🔹 Step 1: Installation instructions** * Open Microsoft Word on your computer, go to the **“InSert" tab** and select Get Add-ins. * The Add-ins store will appear, in the search bar, enter the keyword **“HIVO"**. * Click the **"Add" button** and then follow the prompts to complete the installation

Or visit the listing page on Microsoft app source [**here**](https://appsource.microsoft.com/en-us/product/office/WA200005218?tab=Overview) and **"Get it app".**

**🔹 Step 2: Login to HIVO via your Word extension** * In the HIVO extension panel, go to the **Login** tab and enter your **HIVO credentials** (username and password).

* If you have purchased **Single Sign-On (SSO)**, you can log in using the passwordless option. If you log in via email and password, ensure you enter the email linked to your HIVO account with the purchased Word connector.

### **Opening the HIVO Extension in Word** * Go to Word, in the **Home tab**, click on the "HIVO logo" in the right corner to open the HIVO extension.

* Customize HIVO window size to optimize workspace according to needs

### **Browsing and Searching HIVO assets in Word** The **HIVO Plugin** offers a search function to help users find assets stored in the HIVO library directly from within the Microsoft Word interface. * In Word, click on the Assets tab in the HIVO extension. * Users can browse HIVO files that they have permission to access by clicking on the Assets tab within the Word connector. You can search for assets by: * Using the **search bar**, combine with **tags.** * Or browsing through folders in your HIVO library.

### Importing and Swapping HIVO asset versions in Word You can import assets from the HIVO library directly into your Word document: * Locate the assets you need in the **HIVO plugin.** * **Select the version** of the asset you wish to import. The asset will appear in your document and be ready to use. * To swap between different asset versions: * Just click on the image that you have imported. * Click on the new version you want to use and the connector will swap the versions for you.

### Upload assets (image) from Word to HIVO * Select the **asset you want to upload to HIVO**. In the HIVO window, you can enter a name and select the file format.

* **Adding tags** will help you find the asset more easily.

* Before uploading, you can **describe the asset in detail and add a thumbnail and version** options if you want.

### Save Asset / Save as new version * Go to Document tab, **enter name and select folder** to store asset in HIVO library.

* Click the **"Start Upload"** button to complete the asset upload to the HIVO library. The system will then automatically create a link between the current document and the file uploaded to HIVO. * You just need to click on the document name to go to HIVO working interface.

#### Asset Permissions in the Word Plugin User permissions in the HIVO plugin match those in the main HIVO platform. When a user logs in through the Word extension, they can only view and use the assets they have access to in HIVO. At the same time, you can also change the permisssions to assets you have uploaded to HIVO from Word.

#### Comment asset in HIVO and change comment status * After saving the document to the HIVO library, other members can view the document you just uploaded to HIVO (if they have permission to view it) and comment it.

* Comments will be displayed on the word document file.

* From the HIVO extension window on Word, you can ***reply to comments,*** ***change the comment status*** as well as ***filter comments by status*** to quickly process and resolve.

⚠️ Note: Comment visualization is **supported when saving assets** (using the Save Document feature), but **not when exporting assets** because uploading the file to the library as a standalone archive or updating the file version is not supported. ### Export asset (document) from Word to HIVO library This feature allows you to upload documents directly from Word to the HIVO library quickly without leaving the application. As a result, you can save time and ensure your documents are centrally stored and managed within the system. **🔹 Step 1: Open the Export tab & Choose the saving method** On the HIVO add-in toolbar in Word, navigate to the **Export** tab. You will have two options depending on your needs: * **Export as New Asset**: Use this option if you want to save the current document as a completely new asset in the HIVO library. * **Export as Existing Asset**: Use this option if you want to update (overwrite) an existing asset with the current Word version.

**🔹 Step 2: Configure Asset Information** Before exporting, you need to review and complete the necessary information: * **Name**: Edit and confirm the file name * **Format**: HIVO provides two format options: **Word (doc)** and **PDF** * **Approval Template (optional)**: If the document requires internal approval before being used, you can select an approval template. Once uploaded, the system will automatically trigger the approval workflow configured by the Admin. * **Select Folder**: Choose the correct destination folder in the HIVO library to ensure the asset is stored in the right location.

**🔹 Step 3: Add tags** You can add tags related to the document content. Adding tags helps you: * Find assets more quickly * Organize and manage documents more effectively

**🔹 Step 4: Add additional information (optional)** Before uploading, you can: * Add a **detailed description** for the asset * Add a **thumbnail** (preview image) * Set up **versioning** if needed 👉 These details help make the asset easier to identify and use later.

**🔹 Step 5: Export the document** After completing all settings, click **"Start Upload"** to begin the upload process. Once the export is completed: * The system will automatically redirect you to the **Library** interface * The uploaded asset will appear in the list You can click on the asset name to open it in HIVO and perform additional actions or use other features with this asset.

If you have any questions, don't hesitate to ask, we're always here to help! --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://support.hivo.co/integrations/microsoft-integrations/microsoft-word-integration.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.