Upload/Download Settings
Manage how assets are uploaded, downloaded, and tracked within your organization.
The Upload/Download Settings feature allows Admin to manage how digital assets are uploaded and downloaded within the HIVO system, ensuring quality control, security, and copyright compliance across the organization.
How to use Upload/Download Settings?
⚠️ User Right Required: User must have the permission: “Is Client Admin - User can manage the Client Profile”.
🔹 Step 1: Navigate to Upload/Download Settings
Go to: Client Profile → Settings tab → Upload/Download Settings
🔹 Step 2: Configure Upload Options
Use the toggle switches to enable or disable the following option.
New Assets are added to Upload Approvals (Quality Control): Mandates that new assets must be reviewed by an approver before being added to the main library.
🔹 Step 3: Configure Download and Compliance Options
Use the toggle switches to enable or disable the following options:
Users can download Assets with HIVO metadata: When enabled, users are allowed to download a version of the asset where some of the original metadata of the file is replaced with corresponding metadata values from HIVO.
Warn Users before downloading Assets: When enabled, the system displays a warning to users before they download if the asset contains sensitive metadata (such as copyright, license, or usage restrictions).
Warn Users before downloading Assets via shared links: When enabled, the system displays a warning dialog to non-admin users before they complete the asset download process, provided the asset contains sensitive metadata (such as copyright, license, or usage restrictions).
Users must enter Asset usage in the warning dialog: Requires users to briefly describe how they plan to use the assets before downloading, helping the organization track usage intent.
Exclude Admin users from Asset download warnings: When enabled, users with Admin permissions will not see the download warning dialog, even if the general warning settings are active.
🔹 Step 4: Apply Warning Option to Target Metadata
If the "Warn Users before downloading Assets" or "Warn Users before downloading Assets via shared links" option is enabled, you can specify the exact metadata fields that will trigger the warning:
Enter Metadata Names: Enter the names of the metadata fields (tags) you want to warn users about (e.g., Collection, Product...)
After entering each name, press Enter to add the next metadata field (If left blank, the system will use the default fields: copyright, license, and usage).
Click "Save changes" to officially apply the settings.
By effectively utilizing these settings, you can optimize your asset management process and ensure compliance within your organization
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