Monday.com

Connect Your HIVO Assets to monday.com Workflows with the HIVO Plugin

The HIVO item view from monday.com lets you seamlessly connect your assets stored in HIVO with your workflows in monday.com. This saves you time and enhances collaboration across your entire organization.

Benefits of connecting your HIVO to monday.com workflow:

• Streamline workflows by accessing your HIVO assets directly within monday.com tasks

• Improve team collaboration with easy access to shared assets

• Save time by eliminating the need to switch between platforms.

The HIVO plugin is available on all monday.com platforms, including desktop and mobile apps.

1. Installation and Setup

1. Navigate to your monday.com board: Open the workspace board where you want to use the HIVO plugin and Open an item page

MMonday.com workspace board's item

1. Add the HIVO view: Click the "+" button to add a new view. Search for "HIVO" and select the app to add it to the item.

Monday.com add item view

1. Search for the HIVO app and add it to the item.

Monday.com install HIVO App item view

1. Authorize the HIVO app: Click "Authorize" to grant the plugin access to relevant data in HIVO.

Monday.com HIVO App authorise

1. Sign in to HIVO: Enter your HIVO credentials to log in.

Monday.com HIVO App sign in

2. Permissions required by HIVO when connecting Monday.com

When you connect HIVO with Monday.com, the integration will request a set of permissions so that HIVO can read and update items on your boards as you work. These permissions are needed for features such as attaching assets, updating metadata, syncing asset status, and automating workflows between the two systems while remaining fully compliant with HIVO’s Privacy Policy.

2.1. “Read all of your boards data”

• Why does HIVO need this permission?

  • To display your Monday.com boards, groups, and items inside the HIVO interface.

  • To let you attach or link HIVO assets directly to an item.

  • To sync information (e.g., asset status, version, metadata) back to the correct item.

• What HIVO does (and does NOT do)

  • Only reads board data to support the actions you perform.

  • Does not modify board content unless you take an action that requires it.

  • Does not read private boards you don’t have access to.

2.2. “Write any of your boards data”

• Why does HIVO need this permission?

  • To update items when you attach, replace, or sync HIVO assets.

  • To populate fields such as file previews, asset names, metadata, or status updates.

  • To support automations, such as “Update item when asset changes in HIVO.”

• What HIVO will and will not write

  • Only updates the specific board and item you are working on.

  • Does not create or edit unrelated items.

  • Does not modify board structure (columns, groups, etc.).

2.3. “Read information of assets that the user has access to”

(Access assets stored in Monday.com that you have permission to view)

• Why HIVO needs this permission

  • To allow HIVO to access, read, and download assets stored in Monday.com that you already have permission to view.

  • To support features such as:

    • Uploading Monday.com assets into HIVO

    • Syncing or versioning assets from Monday.com to HIVO

    • Displaying asset previews within the HIVO interface

• Scope & Security

  • HIVO can only access assets that you have permission to on Monday.com.

  • Assets are used only for the purpose of upload/sync into HIVO.

  • HIVO does not gain access to any private assets outside your permissions.

  • HIVO does not scan or collect contents beyond what’s needed for syncing.

3. Using the HIVO Plugin

1. Browse your HIVO library: You can view your assets in either list or grid format within the HIVO plugin.

2. Attach assets to tasks: Click the "ATTACH TO ITEM" button to upload an asset from your HIVO library directly onto the current task item.

Attach asset to File Column

1. View attached files: Click the "FILES IN THIS ITEM" tab to see all files currently attached to the task. Select the file you want to upload to HIVO.

Monday.com HIVO App files in this item tab

1. Upload and add details:

• Verify the file name is correct and click "NEXT - ADD TAGS" to add custom tags for easy asset identification within HIVO.

Monday.com HIVO App upload

• Click "NEXT - ADD DETAILS" to add metadata and set up automation tools.

Monday.com HIVO App add tags

• Start upload: Click the "START UPLOAD" button to initiate the upload process.

Monday.com HIVO app add details

Your item file is now uploaded to HIVO.

Monday.com HIVO app upload finish

4. Downloading or Uploading New Versions

Users within the app are also able to download or upload a new version of their assets by clicking either of the buttons below.

Monday.com HIVO App asset actions

• Upload new version: Select a new file from your monday.com item file column.

Monday.com HIVO App upload new version

• Enter version name: Give your new version a descriptive name.

• Start new version upload: Click the "START UPLOAD" button.

Monday.com HIVO App new version name

You now have uploaded a new version of your HIVO asset.

Monday.com HIVO app finish uploading new version

5. Collections Views

1. View collections: Access the "Collections" tab within the HIVO plugin to browse your HIVO collections.

Monday.com HIVO app collections

1. Switch category view (optional): Click the "Category View" icon to toggle between different collection category displays.

Monday.com HIVO app collections category view

1. Navigate and search: Explore your collections to find specific assets.

Monday.com HIVO app collection assets

6. Logging Out

1. Access menu: Click the three dots located on the top right corner of the app.

2. Log out: Select "Log out" to sign out of the HIVO plugin within monday.com.

Monday.com HIVO app logging out

If you have any questions, don't hesitate to ask, we're always here to help!