# Assets

The **Asset Page** is where all digital assets uploaded by users or user groups to the HIVO system are stored and displayed. It serves as a central hub for viewing, managing, editing, setting permissions, and utilizing assets for communication, internal, or commercial purposes.

### 1. Accessing the Asset Page

You can access the Asset Page by:

* Navigating to **Library**, selecting any asset, then double-clicking the thumbnail image or clicking the **down arrow icon** → selecting **View Details**.
* Alternatively, after uploading, select the asset from the list and click **View Asset**.

<figure><img src="/files/o6rHhswZu6PZWSR1zXn9" alt=""><figcaption></figcaption></figure>

### 2. Key Information displayed on the Asset Page

On the Asset Detail Page, you will see:

* [**Asset Preview**](https://support.hivo.co/assets/asset-preview-page): A visual preview or image of the asset.
* **Name & Description**: The asset’s name and content description (if available).
* [**Metadata**](https://support.hivo.co/assets/asset-metadata): Detailed information such as creation date, uploader, file size, format type, copyright, license, etc.
* [**Tags**:](https://support.hivo.co/assets/tagging-assets) Keywords associated with the asset to support searchability.
* [**Versions**](https://support.hivo.co/assets/assets-permission): Different versions of the asset, such as the original file, web version, thumbnail, or watermarked version.
* **Related Assets**: Assets linked to the current one (e.g., attached contracts, edited versions).
* [**Collections**](https://support.hivo.co/collections) **/** [**Tasks**](#id-1.-accessing-the-asset-page): Indicates if the asset belongs to any collection or task.
* [**Permissions**:](https://support.hivo.co/assets/assets-permission) List of users allowed to access, edit, or download the asset.
* **History**: A log of actions such as updates, downloads, shares, or approval workflows.
* **Comments**: A section for leaving feedback or internal notes related to the asset.

<figure><img src="/files/nOGsH1hXuQR1lw4XLNdH" alt=""><figcaption><p>Asset Detail page</p></figcaption></figure>

### 3. Actions you can Perform

* [**Download**:](https://support.hivo.co/assets/download-assets) Download the asset in available versions (original, thumbnail, web, etc.).
* [**Edit Metadata**:](https://support.hivo.co/assets/asset-metadata#how-to-edit-metadata-on-the-asset-detail-page) Update descriptions, keywords, copyright info, location, etc.
* [**Add Tags**](https://support.hivo.co/assets/tagging-assets): Insert keywords to enhance search performance.
* **Link Related Assets**: Attach relevant assets such as approval forms or copyright documents.
* [**Set Permissions**:](#id-1.-accessing-the-asset-page) Edit access rights (view, edit, approve, etc.).
* [**Add to Collection**](https://support.hivo.co/collections/add-asset-to-the-collection): Organize the asset into folders or collections.
* [**Approve / Reject**:](https://support.hivo.co/approvals/asset-approvals) Approve or reject the asset in a review workflow (if enabled).
* [**Share Asset**:](https://support.hivo.co/assets/sharing-assets-via-url-link)
  * Generate a shareable link (with expiration or download settings if needed).
  * Choose whether to allow download or preview only.
  * Share directly with specific users or external collaborators.
* [**Comment**:](https://support.hivo.co/assets/commenting-on-assets)
  * Leave comments or feedback for other users.
  * Reply to or resolve comments (great for internal reviews or collaboration).
* [**Archive Asset**:](https://support.hivo.co/assets/archiving-assets)
  * Move the asset into archive state for long-term storage.
  * Archived assets are not shown in the default Library view unless filtered.
* [**Mark as Sensitive**:](https://support.hivo.co/assets/archiving-assets)
  * Restrict asset access to specific roles or teams.
  * Helps control internal usage of confidential materials.
* [**Version Actions**:](https://support.hivo.co/assets/asset-versions)
  * View, download, or compare different versions of the asset.
  * Upload a new version to replace or update the current file.
  * Restore a previous version if needed.
* [**Delete Asset**:](https://support.hivo.co/assets/removing-and-deleting-assets)
  * Permanently delete the asset (only available to authorized users).

If you have any questions, don't hesitate to ask, we're always here to help!


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