Remove Duplicates During Upload (View Duplicate)

This page explains how users can remove duplicates when uploading new assets into HIVO via the Upload tool

When uploading multiple Assets to HIVO at once, you may accidentally upload files that are duplicates of existing Assets in the Library or Assets pending approval. The "View Duplicate" feature helps you easily detect and manage these duplicates before uploading, preventing unnecessary storage of duplicate Assets 😍.

1. Add Assets to Upload

• Use the Upload tool to add the Assets you want to upload to HIVO.

• You can add individual files or select an entire folder containing the Assets.

2. Check for duplicates

After adding files or folders, click on the "View Duplicate" button to check for any duplicate files.

View Duplicates

3. View duplicate information

When you click "View Duplicate", a pop-up window will display comparison information between: ✅ The Assets being uploaded and ✅ The existing Assets in the Library

The pop-up includes:

• The number of duplicate Assets found

• Details of existing Assets (Name, creation date, size, etc.)

Compare asset information

4. View details of existing Assets (optional)

You can view more details about existing Assets before deciding whether to delete an Uploaded Asset or not. Simply click on the Asset name in the pop-up window to go to the corresponding Asset Detail Page.

View Asset Detail Page

5. Handle Duplicate Assets

Based on the comparison information, you can decide to: ✅ Keep and upload new Assets (if the content is different from the existing Assets). 🗑 Delete the uploaded Assets (if the content is exactly the same).

Select between or delete duplicate assets

Remove duplicate assets

👉 Example Scenario: You are uploading 10 product images. After checking for duplicates, the system notifies you that 2 images are duplicates of those already in the Library. You can:

• Click on the duplicate image name to view details on the Asset Detail Page.

• If the new image has a different angle or updated content, you can keep and upload it.

• If the new image is identical to the old one, you can delete the new upload to avoid duplication.

If you have any questions, don't hesitate to ask, we're always here to help!