Share Folder

Grant access to the folder and its contents with specific users or teams within HIVO.

Sharing folders allows you to grant access to folders and their contents to specific users or groups within HIVO.

Benefits of the Folder Sharing Feature:

• Easy Collaboration: Quickly share folders with team members or external collaborators, ensuring everyone has access to the latest files and information without needing multiple emails or attachments.

• Enhanced Security: Control access with options like expiration dates, metadata visibility, and access restrictions to specific individuals, reducing unauthorized access to sensitive content.

• Streamlined Feedback: Allow viewers to approve or comment directly on shared folders, which simplifies the feedback process and ensures all comments are centralized.

• Version Control: By limiting which versions are accessible and setting version permissions, users have precise control over what viewers can access or download, which minimizes confusion about which file is the latest.

• Customizable Access: Limit download options and create view-only links to keep content secure while still providing necessary information.

How to Share Folder

1. Switch to Tree View or Folder View

You can toggle between showing a folder view by clicking the folder icon in the top right of the Library, see more about "View Mode" here.

View Mode

2. Right-Click on the Folder You Want to Share

Share Folder

3. Configure Sharing Options on the New Shared Link Tab

In the New Shared Link tab, set the following options:

• Description: Briefly describe why you’re sharing the folder in the Usage section.

• Validity Period: Set an expiration date for the link in the Expiry section.

• Configuration Options:

  • Expose Metadata: Choose whether to display metadata information on the shared link.

  • Allow Approval/Feedback: Enable viewers to approve or leave comments on the folder.

  • Hide Download Buttons: Make the link view-only by removing download buttons.

  • Limit Versions: Select specific versions of folder contents to share.

  • Version Permissions: Set permissions for viewing or downloading specific versions.

  • Limit Access: Restrict access to specific individuals if necessary.

Configuration Options

4. Complete and Share

• Click "Submit" to generate the shareable link.

• You can copy the link by right-clicking and selecting Copy Link URL, or send it directly by email with the Email This Link button.

Created Shared Link

When you send the link directly by email using the Email This Link:

• Email Preview: You can view a preview of the email before sending it.

Email Preview

• Notification and Access for Recipient: After sending, the recipient will receive an email notification with the link to the shared folder.

Sen emaild

• Leave Comments: The recipient can access the folder and leave comments directly on the shared link, if enabled.

Leave Feedabac

After the recipient leaves feedback, you will receive a notification, click on the bell icon on the right to see the notification.

View Notification

If you have any questions, don't hesitate to ask, we're always here to help!