Folder Permissions

Folder Permissions in an important feature that allows users to set and control who can set asset permissions at a folder level.

Why do we need Folder Permission?

• Data security: Prevent unauthorized access to important files.

• Access management: Allow users to have different access rights according to their roles and tasks.

• Sensitive data protection: Prevent important files from being accidentally modified or deleted.

How to set up Folder Permissions

The process for setting Asset Permissions on all assets inside a folder is:

1. Switch the Library to Folder View or Tree View by clicking the View Mode Button (top right corner of the Library)

Switch to Library view mode

1. Open the Folder Actions dialog box: Right-click on the folder you want to set access rights to and Select "Edit Permission".

Open the Folder Action menu

1. Set permissions: Select User/Group and corresponding permissions

All permission tiers grant viewing permissions for the folder. Here’s a breakdown of the additional permissions each tier provides:

• Can View: Users can view the asset and its versions.

• Can Share: Users can share the asset with others.

• Can Edit: Users can make changes to the asset.

• Add Versions: Users can add new versions to the asset.

• Full Access: Users have all permissions, including viewing, sharing, editing, and adding versions.

Set permission

4. Click “Add” to add permissions to the User/Group Apply and click “Submit” to apply.

Add Foler Permission

👉 For example, Human Resources can create a folder containing employee records, allowing only the human resources department and management to access or Share Project can create a folder to share the project with collaborators, allowing only them to view and edit files related to that folder.

• Inheritance: The access rights of the parent folder can be inherited by the child folders.

• Group: You can create user groups to manage access rights more easily.

By using Folder Permission effectively, you can protect your data from unauthorized access and enhance the security of your system.