Library Actions

Library Actions can be performed one or more Assets to complete a certain workflow, task or action.

HIVO's Library Actions empower you to manage multiple assets efficiently, streamlining your workflow. Let's explore how to use them!

Selecting Assets

This is the first step. Choose the assets you want to work with by clicking on them by using the Select Assets functionality. You can select one or many assets at once.

Select Asset

Choosing Library Actions

• Once you've selected your assets, look for the "ACTIONS" button in the top right corner of the Library (it will only be active when assets are selected.)

• Click on "Action" to reveal the drop down menu of available actions that can be performed on the selected assets.

How to open Library Actions Menu

Library Actions Menu

The Actions menu provides a list of functions that can be performed on your selected assets. The available options may vary depending on your user permissions and active User Rights. The image below shows a breakdown of the library actions menu and how to bring it up:

Library Action Menu

Favouriting, Sharing and Renaming Asset Actions

• Favourite Assets: Quickly mark important assets for easy access later.

• Nudge Asset: Notify other users about specific assets by sharing a link with an optional message.

• Share Link: Share assets with people outside of HIVO using Shared Links.

• Rename: Edit the names of your assets for better organisation. See also Renaming Assets during upload.

Editing Tags and Metadata Actions

• Edit Tags: Add or remove tags to categorize your assets.

• Edit Metadata: Edit details like descriptions or copyright information.

Edit Folder, Collections and Tasks Actions

• Edit Folder: Move assets to different folders for better structure. By enter in a new folder path for the selected Assets. In the input field, existing folders will appear as options, or you can type in a new path. Hit enter to add the value, or backspace to delete a nesting level.

• Edit Collections: Add or remove assets from collections (groups of related assets).

• Edit Tasks: Link assets to specific tasks for project management.

Approval, Archiving, License Expiry Actions

• Approve: For assets requiring approval workflows (Admin users only).

• Edit Archive/Sensitive Dates: Manage the visibility of assets based on dates.

• Edit License Expiry Date: Track expiring licenses associated with assets.

Deleting and Removing Actions

• Remove Asset: Delete assets permanently (Note: You can contact [email protected] to recover accidentally deleted Assets)

Exporting Metadata Action

Export Data: Export asset data for further analysis. The detailed steps are outlined below:

1. Select the assets that you want to export data.

2. Open the Action tab and select Export Data.

1. Export modal will open. You can either choose to export as an Excel file or a CSV file, an you can also include the Thumbnail by selecting the "Include Image Thumbnail". Then click the EXPORT button to download the data file.

Automations

• Detect Tags: Automatically generate tags based on asset content (Admin users only).

• Detect Faces: Runs facial recognition on selected assets.

• Create Thumbnail/Web Versions: Generate smaller versions for efficient previews and downloads.

• Predict Image Caption: Uses AI to generate a generic caption of the Asset (great for Alt text and AI descriptive search). Once the caption is generated it will be saved in a new metadata field called "caption" on the asset(s) the automation was run on.

By mastering Library Actions, you can significantly boost your productivity and organization within the HIVO Library.