# Library Actions

HIVO's Library Actions empower you to manage multiple assets efficiently, streamlining your workflow. Let's explore how to use them!

## **Selecting Assets**

This is the first step. Choose the assets you want to work with by clicking on them by using the [Select Assets functionality](/library/select-assets.md). You can select one or many assets at once.

<figure><img src="/files/cqfOQJtbgIlnSNYsxUdu" alt=""><figcaption><p>Select Asset</p></figcaption></figure>

## **Choosing Library Actions**

* Once you've selected your assets, look for the "**ACTIONS**" button in the top right corner of the Library (it will only be active when assets are selected.)
* Click on "Action" to reveal the drop down menu of available actions that can be performed on the selected assets.

<figure><img src="/files/SiEoVFYdjG7plvbyIYbe" alt=""><figcaption><p>How to open Library Actions Menu</p></figcaption></figure>

## **Library Actions Menu**

The Actions menu provides a list of functions that can be performed on your selected assets. The available options may vary depending on your user permissions and active [User Rights](/client-profile/users/list-of-user-rights.md). The image below shows a breakdown of the library actions menu and how to bring it up:

<figure><img src="/files/Nvbnfb7Y7fie2nicotLO" alt=""><figcaption><p>Library Action Menu</p></figcaption></figure>

### **Favouriting, Sharing and Renaming Asset Actions**

* [**Favourite Assets**](/assets/favourite-assets.md)**:** Quickly mark important assets for easy access later.&#x20;
* [**Nudge Asset**](https://support.hivo.co/assets/sharing-assets#nudge-asset)**:** Notify other users about specific assets by sharing a link with an optional message.&#x20;
* [**Share Link**](https://support.hivo.co/assets/sharing-assets#shared-links)**:** Share assets with people outside of HIVO using Shared Links.&#x20;
* **Rename:** Edit the names of your assets for better organisation. See also [Renaming Assets during upload](/upload/renaming-assets-on-upload.md).

### Editing Tags and Metadata Actions

* [**Edit Tags**](https://support.hivo.co/assets/tagging-assets)**:** Add or remove tags to categorize your assets.&#x20;
* [**Edit Metadata**](https://support.hivo.co/assets/asset-metadata)**:** Edit details like descriptions or copyright information.&#x20;

### **Edit Folder, Collections and Tasks Actions**

* [**Edit Folder**](https://support.hivo.co/library/view-modes)**:** Move assets to different folders for better structure. By enter in a new folder path for the selected Assets. In the input field, existing folders will appear as options, or you can type in a new path. Hit enter to add the value, or backspace to delete a nesting level.
* [**Edit Collections**](https://support.hivo.co/collections)**:** Add or remove assets from collections (groups of related assets).
* [**Edit Tasks**](https://support.hivo.co/tasks/task-actions)**:** Link assets to specific tasks for project management.

### **Approval, Archiving, License Expiry Actions**

* [**Approve**](https://support.hivo.co/approvals)**:** For assets requiring approval workflows (Admin users only).&#x20;
* [**Edit Archive**](https://support.hivo.co/assets/archiving-assets)**/**[**Sensitive Dates**](https://support.hivo.co/assets/sensitive-assets)**:** Manage the visibility of assets based on dates.&#x20;
* [**Edit License Expiry Date**](https://support.hivo.co/client-profile/client-profile-settings/license-expiry-settings)**:** Track expiring licenses associated with assets.

### **Deleting and Removing Actions**

* [**Remove Asset**](https://support.hivo.co/assets/removing-and-deleting-assets)**:** Delete assets permanently (**Note:** You can contact <support@hivo.com.au> to recover accidentally deleted Assets)

### **Exporting Metadata Action**

**Export Data:** Export asset data for further analysis. The detailed steps are outlined below:

<figure><img src="/files/9gaDLoFmaO618Kjoo7nG" alt=""><figcaption></figcaption></figure>

1. Select the assets that you want to export data.
2. Open the **Action** tab and select **Export Data**.

<figure><img src="/files/YSGyvrMFIk7ZEngGEREe" alt=""><figcaption></figcaption></figure>

3. Export modal will open. You can either choose to export as an *Excel file* or a *CSV file*, an you can also include the Thumbnail by selecting the **"Include Image Thumbnail".** Then click the **EXPORT** button to download the data file.

### **Automations**

* [**Detect Tags**](https://support.hivo.co/assets/tagging-assets#automatic-tags)**:** Automatically generate tags based on asset content (Admin users only).
* **Detect Faces:** Runs [facial recognition](https://support.hivo.co/recognition) on selected assets.
* **Create Thumbnail/Web Versions:** Generate smaller versions for efficient previews and downloads.
* **Predict Image Caption**: Uses AI to generate a generic caption of the Asset (great for Alt text and AI descriptive search). Once the caption is generated it will be saved in a new metadata field called "caption" on the asset(s) the automation was run on.

By mastering Library Actions, you can significantly boost your productivity and organization within the HIVO Library.


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