Links

You can find all created links in the Links section

Links is the centralized management hub for all URLs generated within the HIVO system. This feature acts as a repository and statistical tool, allowing users to search for and monitor asset shared outside the organization.

• Monitor all generated links from a single interface instead of searching through individual items.

• Easily delete or modify access permissions, and quickly update sharing options without having to generate a new link.

• Track views and downloads to measure how partners or customers are interacting with your assets.

🔹 How to Access

• Navigate to the Links menu on the main navigation sidebar.

• Use the date filter (Date issued - From/To) to narrow down or precisely search for links issued within a specific time frame.

The Links interface manages shared links, categorized into specialized tabs below. To access or perform actions, your account must meet the corresponding permission requirements.

🔹 Available Actions for Share Links

In the Actions column located on the right side of each link list, you can perform various customizable tasks depending on the specific module tab you are currently viewing:

• View link: Click the eye icon to preview the exact interface that external clients/partners will see when they click the link.

• Send Email: (Available in Shared Collections, Grouped Collections, Shared Assets, and Brief) Open the system's integrated email composer to send this link directly to a partner's inbox.

• Edit link: Click the pencil icon to modify link properties (takes effect immediately without needing to resend a new link), including:

  • Usage: Rename the link or add notes regarding the reason for sharing (e.g., "Photo review link for Legal Dept") for easier internal management.

  • Expiry: Extend or shorten the link's expiration time (Quick-select: Tomorrow, One week, One month, or pick a specific date on the calendar).

  • Additional Options: Modify advanced settings, such as Allow Approval/Feedback, Limit Versions, and more.

• Settings: (Only available in the Shared Brands tab) Used to configure exclusive advanced settings for Brand pages, such as modifying interface colors, setting up custom domains, etc.

• Remove link: Click the trash bin icon to deactivate the link immediately. When a partner clicks the old link, the system will return a "Not Found" error, cutting off all access to ensure optimal security.

If you have any questions, don't hesitate to ask, we're always here to help!