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Groups

Groups can be used to logically group Users together either by role in your organisation (e.g. Users part of a marketing team could be assigned to a group “Marketing”) or by access level.

You may optionally assign Users to any number of Groups.

See User Rights for Groups for information on the permissions and user rights that can be set at a group level.

All users in a group can inherit the permission aligned to the group they're in.

This means you can skip having to individually allocate permissions to each user (unless they need a specific configuration), and just add them to a group such as ‘Staff’ that has a baseline level of access.

Users can have combined permissions of Groups.

If a user is in multiple Groups, they will inherit the combined permissions of those Groups. Users will lose the Group permissions when they are removed from the Group unless they have the permission granted through another Group or their own User Rights.

Effortless allocation of access permissions to digital assets.

Once made, Groups also can be used to quickly add people to Assets/Collections, as you will be able to allocate the group (which selects everyone in the Group) in the permission selector.

Adding and Viewing a Group

Groups are located in Client Profile. To add a new group, click the Plus Icon and enter in the desired name. You can view more detailed information on the Group and further modify its settings by clicking the 3 dots icon .

User Groups

Group Actions (Settings, Permissions, Deletion)

In the Group details page, you can click the 3 dots icon to open up options to Delete Group.

The actions bar has these following sections:

  • Details: Including the Name of Group, Created/Modified date, Rights, Description and Members.

  • Edit Group: Configure the Group’s title, description, icon, members and SSO.

  • Edit User Rights: Select permissions that all Users in the Group will inherit.

  • Uploader Settings: Manages uploading of digital assets.

Modifying Group Members

Under the ‘Edit Group’ section, you can modify settings for the 'Details' section like below:

Edit Group page
Group Icon

Group members. Click the selector to see a drop-down list of users that you have permission to view and start typing to filter the options.

Use the Drop-down list of users
Or you can write the target user you want to set permission

Press '' to remove all the set users, or icon next to each user's name to remove specific one.

Setting the Users Right with 'Edit Users Rights'

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