Create New a Collection

How to Create a Collection

Users with permission can create a New Collection. The following guide will walk you through how to create a new collection in just a few simple steps.

🔹 Step 1: Click on the folder icon

Navigate to Collections and Click the 📁 folder icon at the top right corner of the screen to start creating a new collection.

🔹 Step 2: Fill in the information in the "New Collection"

A new Collection pop-up window will appear. Fill in the necessary information to easily manage and search the collection later:

• Enter Collection Name Enter a name for your collection in the Name field. This name will appear in the Collection list for easy management.

• Add Categories to Collection:

  • Add one or more Categories to organize your collection. Categories are hierarchical (parent-child structure).

  • You can browse existing categories by clicking the Categories button at the top right of the Collection list.

• Add Tags Type any Tag name and press Enter to add it. Tags help with filtering and searching for collections later.

• Location You can assign a specific geographical location to the collection — useful when organizing assets by region or capture location.

• Metadata (optional) Optionally, click Edit Metadata to add extra details such as a description, project owner, or related project information.

How to search for Collections that you have permission to view

Search by Collection Name

Users can search for a Collection by typing keywords into the search bar within Collections. HIVO will display folders related to the search terms. Click a Collection to view the Collection Details page.

Filtering Collections

You can use filters to quickly search and narrow down the list of displayed collections.

• Favorite: Select the Favorite filter to show only the collections you have marked as favorites.

• Date Created: Filter collections by date created. You can select a specific time range to view collections created within that period.

• Date Modified: Filter by last modified date to see collections that were recently updated.

• Tag: Enter a tag name to display only collections that include that tag. This is a useful way to group collections by topic or project.

If you have any questions, don't hesitate to ask, we're always here to help!