Consent Settings

🤔 Imagine your company uses a photo or video in a large marketing campaign and you didn't have consent from the people in the photo or video for it to be shared outside the organisation. This can leave your company open to legal action and in breach of privacy laws.

What are Consent Settings?

Consent Settings helps admins customize the settings regarding consent and permitted usage rights of people who appear in your organizations photos and videos. They help admins determine and setup controls and notifications for the correct use and distribution of assets and ensure assets are only used for a specific purpose that a company has consent for. You can read more about using the Consent module and features here.

How to configure Consent Settings?

1. Access Consent Settings

Navigate to: Client Profile => Settings => Consent Settings

2. Configure the options as appropriate

Turn on/off consent management: This toggle turns the entire consent feature on or off in the account and will make consent statuses appear on images and videos that have people appear in them. Consent statuses are represented by a little shield on the thumbnail of an asset. You can read more about the Consent module and features here.

When you enable the consent management feature, you then need to configure the following settings:

1. Set Consent Expiry Settings

• Define when Admins should be notified regarding assets that have an expiry date set on the consent validity.

• Configuration Guide:

  • Selecting 'Notify Admins when Consent expires' will send Admins a notification at the time the expiry date set on the consent record expires.

  • Selecting 'Notify Amins prior to Consent expiring' will send Admins a notification at a set time before expiry date set on the consent record expires (e.g. 30 days, 6 months, 1 year, etc.).

• Note: Assets that have expired due to a consent expiry date can be viewed in the .

1. Consent Usage Term

• Provide specific data usage terms for users to select when granting consent.

• Configuration Guide:

  • Add at least one data usage term.

  • These terms will appear as selectable options in the consent request form.

• Examples: "For research purposes only", "For marketing purposes", etc.

1. Consent Terms and Conditions

• Customize the content of terms and conditions that appear in the consent request form.

• Configuration Guide:

  • Draft detailed terms that describe how the data will be used.

  • Ensure users understand their rights and responsibilities when providing data.

• Note: The content should be clear, transparent, and easy to understand.

1. Consent Confirmation

• Require users to complete confirmation steps before submitting the consent form.

• Create a list of confirmation actions such as:

  • “I have read and understood the terms”

  • “I agree to the data usage terms and conditions”

• Users must check all confirmation boxes before submitting the form.

Benefit: Ensures that users genuinely understand and voluntarily give their consent.

5. Multiple Consent Forms

• Allows you to create multiple different consent forms, tailored to different data usage purposes or user groups.

If you have any questions about “Consent Settings" or other features, don't hesitate to ask, we're always here to help!