Canva

HIVO's Canva integration allows marketing teams to seamlessly access and utilize their approved digital assets directly within Canva. This ensures efficient and consistent brand communication.

1. Installing the HIVO Canva Integration

• Method 1: Directly access the installation link: HIVO Canva integration.

• Method 2: In Canva's design interface, go to the Apps section on the left toolbar, and search for HIVO extension.

2. Permissions required by HIVO when connecting Canva

To ensure HIVO works smoothly inside Canva and helps you insert and manage assets more efficiently, the app requires the following permissions. These permissions are only used while you have a design open and only when you take an action, while remaining fully compliant with HIVO’s Privacy Policy.

2.1 “Read and change the contents of the design”

• Why does HIVO need this permission?

  • Allows the app to insert assets from HIVO directly into your Canva design.

  • Supports replacing images, updating versions, or modifying the specific elements you are working on.

  • Helps you update your design faster without downloading and re-uploading files manually.

• What HIVO does NOT do

  • It does not view or access all designs in your Canva account.

  • It does not store any design content.

  • It does not change anything unless you explicitly perform an action.

2.2 Permission: “Upload media to Canva on your behalf”

• Why does HIVO need this permission?

  • Allows you to upload images, videos, or other assets from HIVO into Canva with a single action.

  • Enables automatic upload into Canva without requiring local downloads or re-uploads.

• What HIVO does NOT do

  • It does not upload any files other than the assets you choose.

  • It does not access your Canva media library or any other content in your account.

3. Connecting to Your HIVO Account

• Open the HIVO extension in Canva, click on the "HIVO logo" on the left toolbar to open the HIVO extension.

• Navigate to the Login tab and enter your HIVO credentials (username and password). If your organization has purchased Single Sign-On (SSO), you can log in without a password. If logging in via email and password, ensure you use the email linked to your HIVO account with the Canva integration.

4. Managing and Using Assets (Library & Collection)

HIVO's Content Extension allows users to browse and access the latest version of their HIVO library assets directly in Canva. The HIVO interface within Canva provides flexible viewing modes to help you locate assets quickly:

🔹 Library Mode

• Asset view: Displays all assets in a visual grid layout, allowing you to select items easily based on their preview.

• Folder view: Browse assets according to the folder structure established in the HIVO system, ensuring logical file management.

🔹 Collection Mode

• Collection view: Access shared collections or those created specifically for individual projects.

• Category view: Filter assets by metadata categories to narrow down your search results.

🔹 Inserting Assets into Designs

Once you find the right asset, simply click on the image. The asset will:

• Be inserted directly into your current design page.

• Be automatically saved to your Canva Uploads folder for future use.

5. Exporting Assets to HIVO

HIVO provides two options for saving your designs:

• Exporting as a New Asset

• Exporting to an Existing Asset.

The following is the guide on how to Export as a New Asset. The process for Exporting to an Existing Asset follows similar steps.

🔹 Step 1: Set Information and storage location

• Open the HIVO app in Canva and navigate to the Export tab.

• Click the Export as New Asset button.

• Enter Name: Provide a title for your design to make it easily searchable later.

• Select Folder: Choose the specific folder in your HIVO library where the asset should be stored.

• Select Approval Template (Optional): If the asset requires internal review before official use, select an approval template from the dropdown menu.

  Note: Selecting a template will automatically trigger a predefined approval workflow (set by your Admin) once the export is complete.

👉 Learn more about Asset Approval here.

🔹 Step 2: Select Export Quality

• Choose the appropriate file format and image quality based on your needs (e.g., High Quality for printing or Standard for social media).

• Click the Export button again to confirm and start the upload process.

🔹 Step 3: View Asset in HIVO

• Once the upload is complete, your design will appear in the HIVO library.

• Click the "View asset in HIVO" button to be redirected immediately to the asset details page within the HIVO system to review your file.

• Once the upload is complete, your design will appear in the HIVO library, ready for use.

👉 Note: If you imported the Canva design and DID select an Approval Template in the previous step:

• After importing, your asset will be submitted into an approval workflow within the Asset Approval tab.

• This asset needs to be approved by authorized personnel according to the defined process.

If you have any questions, don't hesitate to ask, we're always here to help!