Tagging Assets

Tags greatly enhance the ability to find particular Assets in the Library via improving the general search and tag filters.

What is Tag? 🤔

Tags are keywords that help you easily search for specific resources in HIVO's library. By using tags in combination with comprehensive search and filtering by tags, you can save significant time when you need to find resources.

What are tags used for?

Tags help you easily search for specific assets using the search bar and tag filters. Instead of having to remember the exact name or description of the asset, you can simply enter the relevant tag for a quick search. Categorization Categorizing assets by topic, content type or project helps narrow your search and save time.

👉 In HIVO there are 2 types of Tags: Manual tags and Automatic tags

Manual tags

• Manual tags are those that have been inputted by a User or are taken from basic Asset information such as the filetype or Asset name.

• You can create a list of tags by categories in Uploader Settings (Client Profile => Settings => Uploader Settings) and when uploading assets, you just need to select the tag from the created list. Or enter directly into the 'Tag' box before pressing 'Upload'.

Uploader Settings

Manual Tags

Automatic tags

Automatic tags are created using AI to detect a wide range of subject matter within Assets (e.g. tree, horse, mountain). This significantly reduces the amount of tags that would have to be added manually.

👉 To create automatic tags on Uploading Asset

When Uploading assets, in the 'Asset Detail' step, you can tick or untick 'Tag Prediction' to enable/disable automatic tag creation status (you can also set the default in the Uploader Settings section). HIVO will automatically suggest tags based on the content of the photo based on analysis of objects contained in the asset. See more 'Uploading New Assets' here.

Tag Predition

👉 To create automatic tags on existing Assets

Either click the ‘Suggest Tags’ option inside an Asset Detail page. This may take some time to complete, particularly for video Assets, and is currently supported for most image and video file types.

Create automatic tags on exiting assets

👉 To create automatic tags on Video

• When videos are automatically tagged by HIVO, a timeline is saved to the video Version. The timeline can be viewed by clicking the Show Tags icon on the video player (Automatically tagging videos may take longer than photos).

Create automatic tags on Video

• Upon clicking the tag icon, the video player drops down to reveal all tags predicted by Amazon's Rekognition Technology. Each tag exists on the graph as colored line, where the X-axis is the position of the tag in the video, and the Y-axis is the confidence score of the tag (from 60% to 99%). Click a tag to view the timeline for the particular tag.

How to Edit Tags

You can edit tags for individual resources or for multiple resources at once. HIVO offers two methods to do this:

Edit Tag directly on Asset Detail Page

Note: Only applicable to individual resources, because you are actually acting on an asset.

• Select Asset => Select View Detail. From here, you'll see all the tags (including manual and automatic tags) in your Content selection.
• Click tags to modify their status

• Click on the 'Type and hit Enter' box to select a tag from the pre-created list and click on the X (next to the tag name) to delete the tag.

• For the Automatic Tag section, click the X (next to the tag name) to delete the corresponding tag (these tags are completely automatically created by Amazon's Rekognition technology so you can only delete them without adding new ones). If you want to remove them all, click the X next to Automatic Tags.

Edit directly on Asset Detail Page

Edit Tag through Folder Action

Note: Edit in bulk and apply to all Assets contained in that Folder

For example, if you tag folder 2022 with Brand, all assets contained in folder 2022 will have the tag Brand, the same goes for deleting the tag.

• In Library, select Folder => Folder Action => Edit Tags.
• At this time, the Edit window will appear, Click 'Add New Tags' to add new tags, and 'Remove Existing Tags' to delete the attached tags.

Edit tag through Folder Action

Edit Tag through Library Action

Note: Applies to multiple assets at the same time; when you want to customize a tag corresponding to a group of assets.

Select Asset whose tags you want to edit (You can hold shift and move the mouse to select multiple assets). In the Library Actions window, select ‘Edit Tags’

Edit Tag through Library Action

You'll get to where you can edit tags for selected content. This section displays a list of all tags currently associated with the selected asset.

View Mode Edit Tag

• individual mode Edit tag: displays an asset and tags related to that asset.

Individual mode Edit tag

• View all Edit tag: display all assets and all tags tags include: Tags contained in all assets and tags contained in only some assets (The number of assets with tags is displayed in parentheses).

View all Edit tag

Tag Actions

• Add Tag allows you to add new tags to all selected content. You can enter tag names manually or select them from a list of pre-installed tags.

• Delete tags (click the X next to the tag name) allows you to remove selected tags from all selected content.

Tag Action

Select Asset

• Number of currently selected assets is displayed at the top of the page.

• Filter assets: This button allows you to filter the asset display list by specific criteria (default) such as Name, Production Date...

• Currently selected asset: Click on the asset to select, click again to deselect.

Tag display status of the selected asset

Navigate page

Previous and Next buttons: These buttons allow you to navigate between pages of content if there is more content than can fit on one page.

Navigate page

Using tags makes it easy to track and access necessary assets when needed. So, don't ignore this feature.

If you have any questions, don't hesitate to ask, we're always here to help!