Sharing Assets via URL Link

Key Features:

• Easy Sharing: Share assets via a url without requiring recipients to log in.

• Access Control: Set expiration dates, allow comments, protect links with passwords and shared limit versions.

• Tracking and Management: Monitor and manage shared links.

Creating Shared Links via Asset Detail Page:

1. Navigate to Asset Detail Page:

• Go to Library > Select Asset > Click the down arrow in the upper right corner of the selected asset and click View Details:

View Detail Asset

1. Share the Asset:

   • Click Share from the action menu.

   • Configure the sharing options on the New Shared Link tab:

     • Description: Briefly describe why you’re sharing the asset in the Usage step.

     • Validity Period: Set an expiration time for the link in the Expiry step.

New Shared Link

• Options: Set the following configurations in the Options step:

  • Expose Metadata: Choose whether to show asset metadata on the shared link.

  • Allow Approval/Feedback: Permit viewers to approve or leave a comment on the asset.

  • Hide Download Buttons: Make the link view-only with no download button visible.

  • Limit Versions: Select which asset versions to share.

  • Version Permissions: Set permissions for viewing/downloading versions.

  • Limit Access: Restrict access to specific individuals.

1. Submit and Share:

   • Click Submit to generate the link.

   • Options include copying the link (by rick clicking on the text that says right click and copy and then copying the link url) or emailing it directly with the EMAIL THIS LINK button:

Created Link

Email Preview

Note: Recipients will see a view similar to the below Asset and can approve / feedback when they open the link if the approval / feedback option is turned on:

The recipient interface will open the share link

Note: Any changes made to an Asset will affect all Shared Links containing that Asset.

Viewing and Managing Shared Links from Asset Detail Page:

1. Access Shared Links:

   • Go to the Share tab in the asset details page.

   • Select Shared Links.

2. Manage Links:

   • View details of each link including description, validity period, and more.

   • Click the ‘Show’ button to reveal the link to copy and share.

   • Click the ‘Remove’ button to remove the link.

View Existing Links

Creating Shared Links from the Library

You can create Shared Links for a selection of Asset(s) using Library Actions.

1. Select Assets:

   • Open the library and Select Asset(s) you want to share.
   • Click the Actions button.

   • Select the Share option.

2. Configure and Share:

   • Configure the sharing options on the New Shared Link tab, similar to sharing via Asset Detail Page above.

3. Submit and Share:

   • Click Submit to generate the url link.

   • Sharing options include copying the link (by rick clicking on the text that says right click and copy and then copying the link url) or emailing it directly with the EMAIL THIS LINK button

Create Shared Links through Library Action

The recipient interface when a shared link it opened will look similar to this:

The recipient interface when a shared link it opened

If you have any questions, don't hesitate to ask, we're always here to help!