Searching for Assets

Finding the asset easy within your HIVO library. This guide explores HIVO's Library search functionalities, empowering you to locate any asset quickly and efficiently.

Searching for Assets in the Library can be done in two ways:

• Using the Search Bar: Ideal for quick searches using general keywords; and

• Searching with Filters: Perfect for refined searches based on specific criteria.

These two search options can be used separately or together to help you locate assets as quickly as possible.

Search Bar

• Locate the Search Bar at the top of your library.

• Enter a general keyword relevant to your desired asset (e.g., "brand," "presentation").

• Press Enter to initiate the search. The search considers asset names, tags, and descriptions (case-insensitive).

Library general search

• Click the "X" on the search term or use the Delete key to remove the keyword.

Remove Keyword

The Search Bar was specifically designed to deliver lightning fast search results in order to minimize the amount of time you spend searching for Assets. The general keyword search is performed against Asset names, tags, and the ‘description’ metadata field (case insensitive).

Search Filters

Search Filters are another way to quickly find Assets saved within your Library, and can be used for more specific searches. Search Filters can be used in combination with general keyword searches, or by themselves.

To add a Search Filter, click the down arrow on the Search bar, and select a filter that you would like to apply.

Library search Filter

Search Filters include:

Types	Description
Favourites	Displays all Assets that you have Favourited in your Library.
Archived/Sensitive	Focus on archived or sensitive assets.
Approval	Choose whether you want to filter by only Approved/Unapproved Assets.
Type	Filter by the Asset file type category (image, video, document or audio).
Collection	Filter by Assets contained within the given Collection.
Task	Filter by Assets that have been added to the given Task.
User	Filter by Assets uploaded by the given User.
Tag	Assets containing the given tag.
Date	Select a ‘added from’ or ‘produced from’ date range
Location	Assets that have their location equal to the given value.
Metadata	Filter by Assets containing a given metadata name:value pair. E.g. Author: John Doe.
Colour	Filters for Assets that have a large degree of similarity to the given colour. This may be useful when creating themed brand content.
Face Detection	Search by face size and/or by a given person. See: Recognition.

Note: "Production date" is an optional field on Assets; if an Asset doesn’t contain this field and this ‘produced from’ filter is being used, it will be filtered.

You can combine multiple Search Filters for more accurate results. In the below example, a date filter is used in conjunction with a tag and user filter.

Combine multiple search filters

PDF Search Feature

Allows users to find specific text within PDF files stored in the Library. It shows results that help users locate files containing the searched term and highlights that term within the files for easy viewing.

Note: Always ensure to tick the “Scan PDF Contents” checkbox when uploading a PDF file. If you don't, the content of your file won't be scanned. As a result, any phrases within the file will not appear in the search results.

Scan PDF Contents

Search Text in PDF's from the Library

• Go to the Library: Navigate to the library section of your HIVO account, found in the main menu on the right side.

Library

• Enter Keyword: In the search bar, type the specific keyword or phrase you want to find for accurate results. You can filter to "PDF Text" for more precise results.

Filter - PDF Text

• Click Search: Click the search button to initiate the search.

• View Results: The system will return a list of all files containing the searched text.

Find PDF Text Search Results in Library and then Open the PDF on the Asset Detail Page

• Select a PDF File: After performing a library pdf search, a list of files containing the searched term will be displayed. Browse through the list and click on the file you wish to view in asset detail page.

• Automatic Scrolling: The view will automatically scroll to the first page containing the searched term.

• Highlighted Text: The searched text will be highlighted in the PDF.

Search the text in a PDF from the Asset Detail Page

• Open the Asset Detail View: Navigate to and open the "View Asset Detail" screen where the selected PDF file is displayed.

• Begin Searching: Locate and click on the search icon, within the "Asset Detail View" screen. This will open a search input field.

• Enter Search Term: In the search input field, type the term you want to find within the PDF file. Press the Enter key on your keyboard to initiate the search.

• Locate and Highlight the Term: Similar to the Library search, the system will now locate the first occurrence of the searched term within the PDF. The searched term will be highlighted for quick identification.

• Automatically Go to the Relevant Page: The view will automatically scroll or navigate to the first page where the searched term appears, ensuring you can easily find the relevant content within the document.

If you have any questions, don't hesitate to ask, we're always here to help!