Sharing Collections

Like Assets, Collections are shared using Shared Links.

You have created a great collection of assets to use for an upcoming project 🤔. Now you want to share this Collection with partners or other team members, even those outside the business, so everyone can easily view, refer to the content, and always receive the latest updates to the collection contents.

Like Assets, Collections can be shared via Shared Links. This feature helps you create and grant access to assets within a collection without having to share individual Assets seperately.

How to create a Collection Shared Link?

1️⃣ Access the Collection Detail page: This is the page that displays detailed content of the Collection you want to share.

2️⃣ Click the chain icon (on the top - under the Collection name): This will open the options for creating a Share Link.

Create link to share collection

3️⃣ Customize Shared Links: You can name the link, set an access period (if desired), and configure other permissions.

Usage or Reason for Collection

Set an Expiration Date

Configure other settings and display modes for how the Shared link and the assets shared within in it will appear inside the link.

4️⃣ Create Link: After completing customization, click the 'Submit' button to create a Shared Link for the Collection.

At this point, HIVO will automatically switch to the "Created Links" tab and you can choose to copy the link (right click on the text that says 'Right Click + Copy Link') or click the 'Email This Link' button to send the link via email straight from HIVO.

Share Links

Stay up to date: Any Assets added or removed from the Collection after creating the link will automatically update on the Shared Link. This ensures your colleagues always have access to the latest content.

At the same time, you can view and manage all Shared Links created for a particular Collection by clicking on the chain icon => select "Existing Links".

Existing Links

In addition to the collection sharing feature, you can set access permissions for different user groups for each collection, explore Collection Permissions here.

If you have any questions, don't hesitate to ask, we're always here to help!