Add User Consent Record

Add a user's consent record by explicitly stating the consent status of assets they appear in.

The Add Consent Record feature allows you to manually create a consent record for an individual by clearly specifying their consent status for specific assets they appear in. This is useful for:

• Uploading and attaching existing consent forms.

• Managing consent directly from a person’s recognition profile or an asset detail page.

• Keeping accurate records of individuals’ consent for legal and compliance purposes.

⚠️ User Right Required: You must have the “Can Edit Consent” permission to use this feature.

How to add user Consent Record

🔹 Step 1: Add Consent Record.

You can add a Consent Record in two main ways:

👉 Option 1: From the Person’s Recognition Profile

• Access to Recognition and select the person whose consent you want to add.

Select person

• Navigate to Consent tab and click to "Add Consent Record" button

Add Consent Record via Recognition page

👉 Option 2: From the Asset Detail Page

• Open the Asset Detail page where the person appears.

• Click on the person’s face in the asset.

Add Consent Record via Asset detail page

• Click More options to open form "Add Consent Record".

Select "Add Consent Record" option

🔹 Step 2: Fill the Consent Record Form

After clicking Add Consent Record, a form will appear. Fill in the following fields:

Type	Description
Assets	Select the assets that will be linked to this consent record.
Status	Choose the appropriate consent status: – Full Consent – Partial Consent – Consent Denied – Not Applicable
Expiry (Optional)	Add an expiry date for the consent.
Usage Terms	Select the approved usage terms. Note: Admin users can manage/edit usage terms in Consent Settings.
Attachments (Optional)	Attach files such as scanned consent forms, external documents, or library assets that serve as proof of consent.

🔹 Step 3: Click “Add Consent” to save the record

Once you click “Add Consent”, the new Consent Record will be saved and attached to the selected person and assets. You can now easily view, manage, and perform actions on this record.

Each Consent Record displays the following key details at a glance:

• Name: The name of the person the consent relates to.

• Consent ID: Unique identifier for the record.

• Expiry Date: The date when this consent will expire.

• Usage Term: Approved terms under which the assets

• can be used.

👉👉 More Options Available

Click the More Options menu next to a Consent Record to access additional actions:

Option	Description
View Person Detail	Opens the full profile of the recognized person associated with the consent.
Search Person in Library	Searches the Library for all assets where this person appears.
Find Similar and Reassign Person	Use facial recognition to find similar people and correct misidentified faces.
Re-send Request	Sends a new Consent Request email/form to the individual. Useful for reminders or updated consents.
Revoke Request	Invalidates the current Consent Record by marking the consent as revoked. This prevents further use of related assets.

Revoking a Consent Record

Revoke the Request for Consent before or after approval within the consent's actions.

• You can click "More Options" and "Revoke Consent".

• This will update the Consent Status to Revoked and invalidate the Consent Approval form link.

Revoke Consent

If you have any questions, don't hesitate to ask, we're always here to help!