# Add User Consent Record

The **Add Consent Record** feature allows you to manually create a consent record for an individual by clearly specifying their consent status for specific assets they appear in. This is useful for:

* Uploading and attaching existing consent forms.
* Managing consent directly from a person’s recognition profile or an asset detail page.
* Keeping accurate records of individuals’ consent for legal and compliance purposes.

⚠️ **User Right Required:** You must have the **“Can Edit Consent”** permission to use this feature.

## **How to add user Consent Record** 

### **🔹** Step 1: **Add Consent Record**.

You can add a Consent Record in **two main ways:**

#### 👉 **Option 1: From the Person’s Recognition Profile**

* Access to Recognition and **select the person** whose consent you want to add.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FoOIX68s6A53GFcrhgc4n%2FGroup%20752.png?alt=media&#x26;token=475a6c8e-dbab-482e-8c8a-96fa2177b4b2" alt=""><figcaption><p>Select person</p></figcaption></figure>

* Navigate to **Consent tab** and **click to  "Add Consent Record"** button&#x20;

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FMbaDCOBs5X5gpysLYNl7%2FGroup%20753.png?alt=media&#x26;token=0adff79d-7669-4c43-b538-3e67809a9949" alt=""><figcaption><p>Add Consent Record via Recognition page </p></figcaption></figure>

#### 👉 **Option 2: From the Asset Detail Page**

* Open the **Asset Detail** page where the person appears.
* Click on the person’s face in the asset.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2Fb0AJ52GGgYHMOAQc0esQ%2FGroup%20754.png?alt=media&#x26;token=9d57e624-7499-46aa-86dd-9f7ecd5155bb" alt=""><figcaption><p>Add Consent Record via Asset detail page</p></figcaption></figure>

* Click **More options** to open form "**Add Consent Record"**.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FXYahqq4vPQ0ghbQBPa9s%2FGroup%20755.png?alt=media&#x26;token=aa979f18-7024-4ae3-83d2-8c9ea9cd1480" alt=""><figcaption><p>Select "Add Consent Record" option </p></figcaption></figure>

### **🔹** Step 2: **Fill the Consent Record Form**

After clicking **Add Consent Record**, a form will appear. Fill in the following fields:

<table><thead><tr><th width="209.3173828125">Type</th><th>Description</th></tr></thead><tbody><tr><td><strong>Assets</strong></td><td>Select the assets that will be linked to this consent record.</td></tr><tr><td><strong>Status</strong></td><td>Choose the appropriate consent status:<br>– Full Consent<br>– Partial Consent<br>– Consent Denied<br>– Not Applicable</td></tr><tr><td><strong>Expiry (Optional)</strong> </td><td>Add an expiry date for the consent.</td></tr><tr><td><strong>Usage Terms</strong></td><td>Select the approved usage terms.<br><strong>Note:</strong> Admin users can manage/edit usage terms in <strong>Consent Settings</strong>.</td></tr><tr><td><strong>Attachments (Optional)</strong></td><td>Attach files such as scanned consent forms, external documents, or library assets that serve as proof of consent.</td></tr></tbody></table>

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FlTt9dgPxgOWUQIscb4LE%2FGroup%20756.png?alt=media&#x26;token=850c0482-1f0e-4fdc-9f18-1798333ff016" alt=""><figcaption></figcaption></figure>

### **🔹** Step 3: **Click “Add Consent”** to save the record

Once you click **“Add Consent”**, the new Consent Record will be saved and attached to the selected person and assets. You can now easily **view, manage, and perform actions** on this record.

Each Consent Record displays the following key details at a glance:

* **Name**: The name of the person the consent relates to.
* **Consent ID**: Unique identifier for the record.
* **Expiry Date**: The date when this consent will expire.
* **Usage Term**: Approved terms under which the assets
* &#x20;can be used.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FKnptfnWQWcdTibleumAm%2FGroup%20757.png?alt=media&#x26;token=f4f0fc83-0bcc-4f0b-b166-c92d803779f8" alt=""><figcaption></figcaption></figure>

#### 👉👉 **More Options Available**

Click the **More Options** menu next to a Consent Record to access additional actions:

| Option                               | Description                                                                                                            |
| ------------------------------------ | ---------------------------------------------------------------------------------------------------------------------- |
| **View Person Detail**               | Opens the full profile of the recognized person associated with the consent.                                           |
| **Search Person in Library**         | Searches the Library for all assets where this person appears.                                                         |
| **Find Similar and Reassign Person** | Use facial recognition to find similar people and correct misidentified faces.                                         |
| **Re-send Request**                  | Sends a new Consent Request email/form to the individual. Useful for reminders or updated consents.                    |
| **Revoke Request**                   | Invalidates the current Consent Record by marking the consent as revoked. This prevents further use of related assets. |

## **Revoking a Consent Record**

Revoke the Request for Consent before or after approval within the consent's actions.&#x20;

* You can click "**More Options**" and "**Revoke Consent"**.&#x20;
* This will update the **Consent Statu**s to Revoked and invalidate the Consent Approval form link.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FwaFh5laA6Nu614nz5KtR%2FGroup%20758.png?alt=media&#x26;token=dd2a603c-a09c-410f-a2e6-7e424ed27f0b" alt=""><figcaption><p>Revoke Consent </p></figcaption></figure>

If you have any questions, don't hesitate to ask, we're always here to help!