Add asset to the Collection
This guide will help you add content to your information collection (Collection) in a variety of ways, from uploading to managing it later.
1️⃣ Add assets to the Collection during upload
When you are uploading a new asset, you can easily organize and manage them by adding them to collections. Follow these steps:
In the Asset Details step, find the "Collection" section:
Add to an existing collection:
If you already have a collection created and want to add assets to it, select the name of the collection from the list of options.
Or Create a new collection:
If you want to create a new collection, click the plus (+) icon next to the collection selection box.
Enter a name for your new collection in the box that appears.
Click the "OK" button to save the changes.
2️⃣ Add via Library Actions
The Library Actions feature allows you to add or remove assets from one or more Collections in bulk, making it very useful when managing multiple assets at once. Follow these steps:
Access the Library: Go to Library from the main navigation bar to see a list of existing assets if in Asset View mode. Or switch to folder or Tree mode to choose depending on the number and location of assets you need to select.
Select assets to add to a Collection:
Select one or multiple assets by ticking the checkbox at the corner of each asset.
To select all visible assets, use the “Select All” in the right corner of the screen, next to the Download option.
Open the Actions menu:
Once assets are selected, click the “Action” button (usually at the top right corner or appears once you select assets).
Choose “Edit Collection” from the dropdown menu.
Edit Collection:
A dialog will appear allowing you to:
Choose from an existing collection you want to add the assets.
If you have permission, you can also create a new Collection from within this dialog.
Select Collections you want to remove the assets from.
Save your changes: Click “Submit” to confirm and update the asset Collection assignments.
3️⃣ Add from the Asset Detail page
This is a quick way to assign a specific asset to a Collection while you’re viewing its detailed information. Follow these steps:
Open the asset’s detail page: From the Library, click on the asset’s name or thumbnail to go to its detail view.
Go to the “Related” tab:
This tab is usually located alongside other tabs like metadata, versions, etc.
Here, you’ll see a list of Collections the asset currently belongs to (if any).
Add asset to Collection:
Click the pencil icon to start editing.
Select the Collection you want to add the asset to, or deselect to remove the asset from an existing Collection.
Save your changes: Click “Submit” to apply the updates.
4️⃣ Use Automated Collections
HIVO can automatically create Collections based on criteria created by admin accounts to help facilitate the process of creating themed Collections, see more Automated Collection.
If you have any questions, don't hesitate to ask, we're always here to help!
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