Commenting on Assets
The Asset Detail Page is the page that displays all information about an Asset, including the ability to leave comments on the asset.
About the Comments Feature
Binding to Asset version: Each comment is tied to a specific version of the Asset.
Manage comments: All existing comments will appear above the ‘New Comment’ section, and can be edited, deleted or replied to. Only admins can delete all comments.
Interact with other users: The user bookmarking feature helps create interaction between team members.
👉 For example, in a design project, team members can use the comments feature to discuss design details, give opinions, and suggest edits directly on the Asset.
How to Comment on Asset Versions
Open the Asset Detail page of the Asset and specific version of the asset that you want to leave comments on. Commenting features include:
Navigate to the Comments tab: The comments tab is located to the right of the and accessible by clicking on the speech bubble icon.
Viewing existing comments: You can view all comments that have been created by other users. These comments will be visible when you click on the Comments icon if any exist.
Create a new comment: Use the "New Comment" box to write your comment. You can use text formatting options (markdown) if needed.
@ Mention another user: Use the @ icon or type @FirstName to mention another user in your account in the comment.
*Note: the "Request Changes" and "Resolved" functions are linked to Asset Approvals. Read more about how to review and approve versions of assets here.
Leaving comments on images, documents and videos
For image, document and video Assets, you can create comments by clicking directly on the Asset itself. See the Asset Comment Tools section below for different commenting tools available.
Video Comments:
Video comments are placed on a timestamp within the video and remain for a few seconds after. You can jump to a comment made on the video by clicking the comment icons placed along the timeline bar. Each User has a unique color for these icons.
Asset Comment Tools
These tools provide additional functionalities that allow users to interact with assets by writing, clicking, drawing, and highlighting comments. Such features enhance the quality of feedback and ensure that comments are clear and actionable.
Select Tool: Allows users to click and select specific areas of an asset for precision commenting.
Pen Tool: Enables users to draw freehand annotations directly on the asset.
Line Tool: Helps in adding straight lines to underline or point to specific sections.
Highlight Tool: Allows users to highlight text or areas to emphasize important parts of an asset.
Rectangle Tool: Lets users draw rectangles around areas to isolate and comment on specific portions.
Text Tool: Provides the ability to type comments or annotations directly onto the asset.
Undo: Offers a way to reverse the last action if a mistake is made.
Clear: Allows users to remove all annotations and start over.
Asset comment tools enable detailed and accurate feedback, enhance communication, and ensure that changes and comments are clearly understood within the team or business.
Editing Comments: Users with permission can edit their own comments. To edit a comment, a user should click on the comment they posted, look for an edit option (pencil icon), make the necessary changes, and then save them.
Deleting Comments: To delete a comment, a user should click on it and look for a trash bin icon or a 'Delete' option. The user may need to confirm the deletion if prompted.
Filtering Comments: Users can filter comments by user or date. This helps in keeping track of specific conversations.
Searching: Users can use the search box to find specific keywords or phrases within the comment threads.
Notifications and Mentions
Instant Notifications: Notifications can be enabled to alert users when comments are made or replies are posted. These notifications can be configured to be sent via email or as in-app notifications.
Mentioning Users: Users can mention team members in comments by using the "@" symbol followed by their username. This sends a direct notification to the mentioned user.
By using advanced comment features and best practices, teams can significantly enhance the effectiveness of comment management, leading to better collaboration, increased efficiency, and clearer communication.
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