Collections

Collections are a way of grouping similar Assets together that have a common theme, in order to make the Assets more accessible and easier to manage.

What are Collections?

Collections are a way of grouping similar Assets together that have a common theme, in order to make the Assets more accessible and easier to manage.

For example:

• Collection "Photo of project 06/06/2024"

• "Site Graphics 2024" Collection

How to Create a Collection

Assets can be added to Collections by:

1️⃣ During Upload

Selecting a Collection in the 'Asset Details' step in the uploading process. This will add all Assets to the Collection.

Create Collection in step Asset Detail

2️⃣ Through Library Actions

Use the ‘Edit Collection’ function to add or remove selected assets from specified Collections.

Navigate to Library => Select Asset => Choose 'Action' => Edit Collection.

Edit Collection through Library Action

3️⃣ From the Asset Details page

Going into an Asset’s Detail page => Related tab => Select the Collection you want to add.

Edit Collection through Asset Detail Page

4️⃣ Use Automatic Collections

The system can automatically create Collections based on criteria created by admin accounts to help facilitate the process of creating themed Collections.

How to search for Collections that you have permission to view

• Click the image icon on the left navigation bar.

• Enter the Collection name in the search bar (case-insensitive) to search by name.

• Click the down arrow on the 'Search bar' to filter by favorite Collections or by date created/updated.

• Click a Collection to view the Collection Details page.

Search for Collection

Other functions on the Collection Details page

Refresh

Updates the Collections list to show the latest changes, for example, if another user just created a new Collection.

Toggle Category View

Categories are tags that can be added to Collections from their Settings. The category view will group Collections in a hierarchical form by these categories, which can be useful when organizing a large amount of Collections.

To install, navigate to the 'Collection Detail page' => 3 dots icon => Details => Edit Info. You can also create categories while uploading assets.

Edit Info Collection

Category View

An example category setup might be ‘Brand’ + project name, which will nest the different projects inside the mockups category.

Create New Collection

Create a new Collection and assign related Categories (if any). Once created, click New Collection to enter the Details page and use the 3-dot icon to view and edit additional settings.

Create new Collection

If you have any questions, don't hesitate to ask, we're always here to help!