> For the complete documentation index, see [llms.txt](https://support.hivo.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.hivo.co/~/changes/eaCuYFhybbREuBouwZp6/client-profile/client-profile-settings/approval-settings.md).

# Approval Settings

Configure the settings relevant to HIVO's Approvals feature

Are you having difficulty managing the approval process for your digital assets? Are you worried about digital assets not being approved on time or content quality being inconsistent 😵? Approval settings help admins to configure HIVO's approvals features and approval workflows to work the way your business needs them to! 😍 

## What are Approval Settings?

Approval Settings allows setting deadlines for each approval stage to keep everything on schedule, while tracking each asset's approval progress and getting notified when action is needed.

{% hint style="info" %}
**Why should you use Approval Settings?**

* ***Enhanced efficiency:** Automate the entire approval process, eliminating time-consuming email chains and manual follow-ups.*
* ***Superior quality control:** Establish a clearly defined approval process with designated reviewers.* 
* ***Seamless Collaboration**: Share assets easily with internal and external stakeholders for feedback and approvals.* 
  {% endhint %}

## How to configure Approval Settings?

1. Navigate to: **Client Profile => Setting => Approval Settings**

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2Fs0IwT8Kp8sEceCjkWiPC%2FApproval%20Settings.png?alt=media&amp;token=74da2c84-4682-4682-82ce-72207d68c561" alt=""><figcaption><p>Approval Settings</p></figcaption></figure>

2. Select settings appropriate to your organization's digital assets and desired approval workflows:

* **Customize approval statuses:** Add, remove, or modify the name of an approval status to fit your team's workflow. You can set the display name of the approval statuses in your account to whatever makes sense for your team.

**Note:** The trigger condition is the trigger or action that happens which will automatically move an asset in an approval workflow to a particular approval status (e.g., first comment received, change request).

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2Fquupym1FFwK33gVZvCLV%2FGroup%20670%20(2).png?alt=media&amp;token=49f73f78-fc6a-4003-baf1-b22b64333e1c" alt=""><figcaption><p>Approval Settings</p></figcaption></figure>

**Reset to Default:** This will reset the approval status labels to the system defaults.

Admins can also configure the Due Date Settings for approvals:

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FCKJTYAlQss2JxeB4jPxL%2Fimage%20283.png?alt=media&amp;token=fcddec4b-f7a1-4c1e-af2c-ec0bd0b6f63a" alt=""><figcaption><p>Due Date Approval Settings</p></figcaption></figure>

Admins can set a notification to be triggered within a certain time before an Asset Approval is due. Read more about [Notification here](/~/changes/eaCuYFhybbREuBouwZp6/notifications.md) including setting email and in-app notifications unique to your user profile.

If you have any questions about “Approval Settings" or other features, don't hesitate to ask the HIVO Support team, we're always here to help!

<br>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://support.hivo.co/~/changes/eaCuYFhybbREuBouwZp6/client-profile/client-profile-settings/approval-settings.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.