Version Settings

This feature gives you control over the Asset versions in your account, ensuring you always have the right version of your digital asset as you need it.

How can this feature help?

• Consistency: Always see the most relevant version of your Assets. No more surprises when opening files!

• Improved Workflow: Save time by automatically creating Assets in the preferred version, streamlining your work.

• Reduced Errors: Eliminate confusion and ensure you're working with the correct Asset.

Exploring Version Settings:

The Version Settings section offers several options to manage your Asset versions:

1. Preferred Version:

Here, you can choose the default version that opens whenever you access an Asset via the Asset Detail Page. This ensures consistency and reduces the need to manually select versions each time.

2. Version Access Notifications:

This section helps to keep your admin team informed about expiring Version Access Requests. You can read more about Version Access Requests feature here.

You can configure notifications to be sent:

• Prior to the expiry date: Choose a timeframe (hours, days, weeks, months, or years) before the access request expires to ensure admins receive a notification.

• When the expiry date has passed: Admins can be notified to stay informed about outstanding access requests that require attention and the request date has past.

Demo

3. Automated Versions:

This section allows you to configure how Asset versions are automatically created upon upload within your account. You can read more about how to Upload Assets here including choosing which versions you would like automatically created in the Automations section.

You can choose to:

• Use the form: Manually specify the default version for different Asset types.

• Ignore web and thumbnail versions: Utilize HIVO's App default settings for web and thumbnail versions.