Archiving Assets

Assets can be Archived if you want to restrict their visibility to only users with the ‘Can View Archived’ permission and prevent them from being shared.

Archived assets won’t appear in normal search results, unless the ‘Archived’ search filter is on (click the down arrow on the Library search bar to open filter options). Archiving can be useful for managing old Assets that you still want to retain access to. When an Asset is Archived, it will no longer appear within Shared Links.

When Archiving Assets, a date can be set for when the Archive status is applied from. Archiving can be done on multiple Assets at once through Library Actions, or on the Asset Detail page by clicking the ‘permissions’ gear icon => Archive Date. Use the Archive Date ‘now’ option to instantly Archive the Asset. To unarchive Assets, follow the same steps as archiving them but set the archive date to be empty by hitting backspace on each of the date fields (i.e. so that it’s left a value of dd/mm/yyyy).

Assets can also have the Archive Date marked on upload in the ‘Asset Details’ step.

In the Client Profile => settings tab => archive settings, you can set client wide default Archive dates and options to notify Admins when Assets are archived.