Consent Approvals

What is Consent Approval?

Consent Approval manages and monitors the process of obtaining permission from individuals to use their images and personal data in digital assets. It ensures compliance with the specific purposes, scope, and expiration dates defined in the Terms & Conditions.

👉 Benefits of Consent Approval

• Legal Compliance: Stores evidence of consent to prevent potential disputes regarding privacy rights or image copyright.

• Risk Management: Prevents the unauthorized use of assets for which consent has been revoked by the subject or has expired.

• Process Transparency: Enables marketing and legal teams to identify exactly which assets are "cleared" and safe for use.

How to Manage Consent Approvals?

👉 To manage consent approval requests, navigate to Approvals > Consent Approvals tab.

🔹 Step 1: Search and Filter

• Use the date filters (From/To)

• Search by individual name (Face) and can filter one or more people at the same time.

• Or filter by Status to narrow down the list of requests to process.

🔹 Step 2: Review Details

Check the key information columns:

• Last Modified: The timestamp and the user who most recently updated the status.

• Expiry: The expiration date of the usage rights (a "No expiration" entry indicates the consent is valid indefinitely).

• Requested: The timestamp and the user who initiated the request.

🔹 Step 3: Take Action

In the final column, you can perform the following operations:

• See Consent's Asset: View the specific digital asset associated with the consent.

• Download Consent Form as PDF: Save the legal documentation to your local device. Note: This action is disabled for consents in Revoked, Expired, or Pending status.

• Re-Send Consent Request: Send requests to relevant stakeholders. Note: This action is only enabled when the status is Pending.

• Revoke Consent: Change the status to Revoked. Once a consent has been revoked, only the "See Consent's Asset" action remains enabled.

👉 See more about "Consent Status" here.

If you have any questions, don't hesitate to ask, we're always here to help!