Consent Status

Consent Status helps users manage and use assets legally and safely

Consent Status enables you to manage and monitor consent for the use of images and personal information in a clear, consistent, and legally compliant way.

• Rather than relying on manual checks or fragmented notes, Consent Status provides immediate visibility into whether an asset has been approved, the scope of consent granted, and whether the consent is still valid—directly at the asset level within the system.

• When you hover over a consent status label, a tooltip appears to display the relevant conditions, terms of use, and any warnings associated with the asset’s current consent state.

Consent Statuses

The currently supported consent status configurations are as follows:

• Full Consent: All related consents have been approved and all terms of use have been fully accepted.

  → The asset is permitted for use strictly within the granted scope.

• No Consent: No consent has been provided yet; the asset has not been linked to any consent records.

  → You must request and attach consent before this asset can be used.

• Pending Consent: All consent requests are currently awaiting approval.

  → The asset cannot be used until consent is officially granted.

• Partial Consent: Some consents have been approved, but they do not cover all required terms or the full intended scope of use.

  → The asset may only be used within the specific scope approved, or additional consent must be sought.

• More Consent Required: One or more consents are approved, but others are still pending or have not yet been requested (e.g., when an asset requires permission from multiple individuals, but not all have responded).

  → The asset is not yet fully eligible for use; further consent is required.

• Consent Denied: At least one consent request has been rejected.

  → The asset is not permitted for use.

• Consent Revoked: Consent was previously granted but has since been withdrawn.

  → The asset must no longer be used.

• Consent Expired: The consent's validity period has ended.

  → The asset cannot be used until the consent is renewed or a new one is issued.

Filtering Assets by Consent Status

To simplify asset discovery, you can filter assets by consent status:

1. In the search bar, click Filter to open the filter panel.

2. Select the Consent category.

3. Choose the desired consent status (for example, select Full Consent to display only assets that fully comply with all terms and conditions).

The system will automatically display assets that match the selected criteria.

Viewing Consent Status on the Asset Detail Page

You can review the consent status and usage permissions of an individual asset directly from its detail page:

• Display Location: The consent status label (for example, a green Full Consent tag) appears next to the asset name.

• Quick Check (Hover): Hover over the status label to view a tooltip showing applicable terms, conditions, and any warnings related to the asset’s current consent status.

If you have any questions, don't hesitate to ask, we're always here to help!