External Connections

Connect and sync folders from external storage services (such as Google Drive) into the system

The External Connections feature allows you to connect and sync folders from external storage services into the system, automating asset import workflows and saving time when managing content across platforms.

Currently, the external storage services, Admin can connect and sync data to include:

• Google Drive

• Sharepoint

• Dropbox

⚠️ User Right Required: User must have the permission: “Is Client Admin - User can manage the Client Profile”.

How to use External Connections

🔹 Step 1: Accessing External Connections

• Go to Client Profile -> Settings -> External Connections.

• Select the service you want to connect: Google Drive/ Sharepoint/ Dropbox.

🔹 Step 2: Adding a New Connection

• Click “ADD CONNECTION” and follow the instructions to connect to your Google/Sharepoint/ Dropbox ... account.

• After successful connection, select the folder on Google Drive/ Sharepoint/ Dropbox... you want to sync with the system.

• Confirm access permissions if prompted.

🔹 Step 3: Managing Folder Connections

In the management table, you will see:

• Folder Name: The name of the connected folder.

• Last Synced: The last sync time.

• Synced by: The user who performed the sync connection.

• Auto sync: Toggle to enable/disable automatic syncing:

  • Toggle ON (black) to enable auto sync: The system will automatically sync new files from the Google Drive/Sharepoint... folder into the system, saving you from manual uploads.

  • Toggle OFF (grey) to disable auto sync.

• Actions:

  • Link icon: View connection details.

  • Trash icon: Delete the connection from the system.

If you have any questions, don't hesitate to ask, we're always here to help!