# Video Transcription

The **Video Transcription** feature in HIVO automatically generates written transcripts from your **video or audio assets** using AI-powered speech recognition.

👉 This automation helps teams quickly **extract and organize** spoken content for easy review, reference, and download of transcripts for reuse across multiple projects. 

**💡 Key Benefits:**

* ***Save time and effort:** No need to manually type or transcribe content.*
* ***Enhance accessibility:** Provide captions or text versions for hearing-impaired users.*
* ***Support multilingual workflows:** Automatically detect and transcribe in the spoken language.*
* ***Enable cross-team collaboration:** Marketing, content, and compliance teams can easily reference transcripted materials*.

## How to Use Video Transcription

HIVO provides you to "**Generate Transcript for video/audio asset”** in two ways:

* **For assets already stored in the librarys:** Run the transcription process on assets already stored in your library.
* **When uploading new asset:** Generate transcripts automatically when uploading a new asset.

### 1. Generate Transcript for **assets already stored in the library**

#### **🔹 Step 1: Open** Generate transcripts feature

* Go to the **Asset Detail Page**.
* On the **Asset Action Toolbar**, select **“Customization.”**
* In the dropdown, choose **“Automations for original/web/thumbnail”** (Note: choose the correct version to check). 

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2F4xaGAh6uwHI2MJoDVVzW%2FGroup%20802.png?alt=media&#x26;token=e8969005-1145-4d26-a618-4fdbc684c065" alt=""><figcaption></figcaption></figure>

#### **🔹 Step 2: Run the Transcription**

* In the new dialog, tick the checkbox **“Generate Transcript for video/audio assets.”**
* Click **Submit** to start the process.
* Once completed, a success message will appear at the top-right corner of the screen.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FBRzcmcZr2cvoTtDg3FB4%2FGroup%20804.png?alt=media&#x26;token=03641914-cd27-4706-a7e0-8dc9f514a362" alt=""><figcaption></figcaption></figure>

#### **🔹 Step 3:** View and manage Transcription Results

* After receiving the completion notification, close the pop-up.
* Go to the **Tags tab** on the **Asset Detail Page** (Note: choose the correct version of the script created).

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FQZj5ZQFE1K6ULeMGCwPN%2FGroup%20806.png?alt=media&#x26;token=410fe5a2-44f7-4b06-ab7a-7580f60e4109" alt=""><figcaption></figcaption></figure>

👉 The **Transcription Result** will include:

* **Generated Time:** Timestamp of transcript creation.
* **Detected Language:** The language automatically recognized by the system.
* **View Modes:**
  * **Segment View:** Displays transcript by time segments.
  * **Paragraph View:** Displays transcript as continuous text.
* **Download Options:**
  * **SRT File**
  * **VTT File**
  * **TXT File**
* Click on any transcript line to **jump to the corresponding timestamp** in the video.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2F5SiUpBm1bw9CWOnjbwaB%2F1014.gif?alt=media&#x26;token=039854d6-ea44-430e-8245-5bb6f186eaf2" alt=""><figcaption></figcaption></figure>

#### 👉 Turn ON/OFF Video Subtitles

* Click the CC icon to enable the automatically generated subtitles (captions). Click it again to disable them.
* Note: If the subtitles do not appear, ensure you have completed Step 3 (View and manage Transcription Results) to create the SRT/VTT file (the system will automatically recognize and display the subtitles if the SRT/VTT file is attached).

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FSD9zl7s2VObcA5MWwhsp%2FGroup%20811.png?alt=media&#x26;token=746ee365-f0dc-4a5c-b414-b4d7d436de67" alt=""><figcaption></figcaption></figure>

### 2. Generate Transcript During the Upload Process

⚠️  Users with the permission ***'Is Client Admin - User can manage the Client Profile'*** can add Automation options within the [**Uploader Settings**](https://support.hivo.co/client-profile/client-profile-settings/asset-and-metadata-management/uploader-settings)**.**&#x20;

* Go to the **“Asset Detail”** step in the upload procesprocess, Scroll down to the **“Additional Automations”** section.
* Tick the checkbox **“Generate Transcript for video/audio assets.”**
* **Continue uploading as usual** — HIVO will automatically process it and you can **view the results once the asset has been successfully uploaded**.&#x20;
* View and manage Transcription results: At this point, the asset is stored in the librarlibrary, go to the **Asset Detail Page** and navigate to the **"Tags tab"** to see the results.&#x20;

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2Fb0sgyTIhHY317AHEtJqq%2FGroup%20801.png?alt=media&#x26;token=602df0d1-685c-433b-be68-166e44f0868e" alt=""><figcaption></figcaption></figure>

👉 **👉 Note**: **For assets in the Approval stage** (The Assets need to be reviewed and approved by Users with ***'Can Approve'*** permission before being added to the main Library):

* Results will not be displayed immediately.&#x20;
* Once the asset is approved and officially stored on the HIVO Library, go to the **Asset Detail Page** and navigate to the **"Tags tab"** to see the results.

If you have any questions, don't hesitate to ask, we're always here to help!