Video Transcription

The Video Transcription feature in HIVO automatically generates written transcripts from your video or audio assets using AI-powered speech recognition.

👉 This automation helps teams quickly extract and organize spoken content for easy review, reference, and download of transcripts for reuse across multiple projects.

💡 Key Benefits:

• Save time and effort: No need to manually type or transcribe content.

• Enhance accessibility: Provide captions or text versions for hearing-impaired users.

• Support multilingual workflows: Automatically detect and transcribe in the spoken language.

• Enable cross-team collaboration: Marketing, content, and compliance teams can easily reference transcripted materials.

How to Use Video Transcription

HIVO provides you to "Generate Transcript for video/audio asset” in two ways:

• For assets already stored in the librarys: Run the transcription process on assets already stored in your library.

• When uploading new asset: Generate transcripts automatically when uploading a new asset.

1. Generate Transcript for For assets already stored in the library

🔹 Step 1: Open Generate transcripts feature

• Got o the Asset Detail Page.

• On the Asset Action Toolbar, select “Customization.”

• In the dropdown, choose “Automations for original/web/thumbnail” (Note: choose the correct version to check).

🔹 Step 2: Run the Transcription

• In the new pop-up window, tick the checkbox “Generate Transcript for video/audio assets.”

• Click Submit to start the process.

• Once completed, a success message will appear at the top-right corner of the screen.

🔹 Step 3: View and manage Transcription Results

• After receiving the completion notification, close the pop-up.

• Go to the Tags tab on the Asset Detail Page (Note: choose the correct version of the script created).

The Transcription Result will include:

• Generated Time: Timestamp of transcript creation.

• Detected Language: The language automatically recognized by the system.

• View Modes:

  • Segment View: Displays transcript by time segments.

  • Paragraph View: Displays transcript as continuous text.

• Download Options:

  • SRT File

  • VTT File

  • TXT File

• Click on any transcript line to jump to the corresponding timestamp in the video.

2. Generate Transcript During the Upload Process

• Go to the “Asset Detail” step in the upload procesprocess, Scroll down to the “Additional Automations” section.

• Tick the checkbox “Generate Transcript for video/audio assets.”

• Continue uploading as usual — HIVO will automatically process it and you can view the results once the asset has been successfully uploaded.

• View and manage Transcription results: At this point, the asset is stored in the librarlibrary, go to the Asset Detail Page and navigate to the "Tags tab" to see the results.

👉 👉 Note: For assets in the Approval stage (The Assets need to be reviewed and approved by Users with 'Can Approve' permission before being added to the main Library):

• Results will not be displayed immediately.

• Once the asset is approved and officially stored on the HIVO Library, go to the Asset Detail Page and navigate to the "Tags tab" to see the results.

If you have any questions, don't hesitate to ask, we're always here to help!