Google Slides

The HIVO Extension for Google Slides is a solution that directly integrates the HIVO asset library into your online presentation design interface. This feature allows you to access, search using smart filters, insert, and manage digital assets quickly right within Google Slides.

Installation & Login

1. Install the Extension

• In your Google Slides workspace, navigate to the top menu bar and select Extensions > Add-ons > Get add-ons.

• The Google Workspace Marketplace dialog will open. In the "Search apps" bar, enter the keyword “HIVO”.

• Select the HIVO app, click Install, and follow the on-screen prompts to complete the integration.

2. Where to find and open the HIVO Connector

After the extension has been installed, you can access it from the Extensions menu.

• Open your Google Slides file.

• Select Extensions → HIVO → Open HIVO Connector.

The HIVO Connector panel will then open on the right-hand side of your workspace.

3. Account Login

Open the HIVO Connector panel and choose the login method that matches your account:

• Standard Login: Enter your system Email and Password.

• Passwordless Login: For accounts utilizing quick authentication methods.

Switch View Modes & Searching HIVO Assets in Google Slides

1. Switch View Modes

To help you manage and oversee your assets efficiently, the HIVO Connector on Google Slides provides the following flexible display modes:

• Library View:

  • Asset view: Visually displays your entire asset list in a grid or list format.

  • Folder view: Displays assets neatly organized according to the system's folder tree structure.

• Collections View: Supports two specialized display modes depending on your categorization needs:

  • Collections view: View assets grouped by assigned task-based collections.

  • Category view: View assets organized and segmented by specific thematic categories.

2. Searching HIVO Assets in Google Slides

Allows you to Search by tags or keywords to precisely locate the exact asset you need in an instant, instead of scrolling manually.

Inserting and Replacing HIVO Assets in Google Slides

1. Insert an Asset into the Slide (Import Asset)

• Browse or search for the asset you want to use in the HIVO Connector panel.

• Click to select the exact desired Version of that file.

• Click the Import button to insert the asset directly onto your currently selected slide in Google Slides.

2. Quick Asset Replacement (Swap Asset)

This feature allows you to swap an old image in your presentation with another asset from the system without altering the slide layout:

• Click directly on the image/asset that needs replacement on the Google Slides page.

• In the HIVO Connector panel, use the toolbar to search for the new asset by tags or keywords.

• Select the correct Version you want to switch to, then click the Import button. The system will automatically and accurately swap the old image for the new one while maintaining the original layout and framing.

Save Presentation & Display Comments

1. Save Presentation to HIVO

The Save Presentation feature allows you to upload your Google Slides presentation back into your HIVO library, making it available for collaboration, version control, and future use.

To save a presentation:

• Open the HIVO Connector > Navigate to the Document tab. If the Document tab is not visible, click More in the top-right corner of the HIVO Connector.

• Click "Save to HIVO" button.

• Enter a Document Name and choose the Folder where you want to save the presentation.

• Click Save Document.

Once saved, the presentation will be stored in the selected folder within HIVO.

2. View and Manage Comments

After saving the presentation to HIVO:

• Team members can add comments directly to the presentation.

• Existing comments are synchronised between HIVO and Google Slides.

• Users can review discussions and feedback without leaving the presentation.

This helps streamline collaboration and review workflows while keeping presentation feedback in a single location.

If you have any questions, don't hesitate to ask, we're always here to help!