> For the complete documentation index, see [llms.txt](https://support.hivo.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.hivo.co/integrations/google/google-docs.md).

# Google Docs

The HIVO Extension for Google Docs is a solution that directly integrates the HIVO asset library into your online word processing interface. This feature allows you to access, search using smart filters, insert, and manage digital assets quickly right within Google Docs.

### Installation & Login

#### **1. Install the Extension**

* In your Google Docs workspace, navigate to the top menu bar and select **Extensions > Add-ons > Get add-ons**.

<figure><img src="/files/E3QwSdtOl7G51pCzUHiT" alt=""><figcaption></figcaption></figure>

* The **Google Workspace Marketplace** dialog will open. In the "**Search apps**" bar, enter the keyword “**HIVO**”.
* Select the HIVO app, click **Install**, and follow the on-screen prompts to complete the integration.

<figure><img src="/files/412mAeOeqqyZw7uvZxpd" alt=""><figcaption></figcaption></figure>

#### 2. Where to find and open the HIVO Connector

After the extension has been installed, you can access it from the **Extensions** menu.

* Open your Google Docs file.
* Select **Extensions → HIVO → Open HIVO Connector**.

The **HIVO Connector** panel will then open on the right-hand side of your workspace.

<figure><img src="/files/Q76lAgtIRqBm2vvwgPc2" alt=""><figcaption></figcaption></figure>

#### **3. Account Login**

Open the HIVO Connector panel and choose the login method that matches your account:

* **Standard Login:** Enter your system Email and Password.
* **Passwordless Login:** For accounts utilizing quick authentication methods.

<figure><img src="/files/pUCO4rRuR0dBHPDTLLS4" alt=""><figcaption></figcaption></figure>

### Switch View Modes & **Searching HIVO assets in Google Docs**

#### 1. Switch View Modes

To help you manage and oversee your assets efficiently, the HIVO Connector on Google Docs provides the following flexible display modes:

* **Library View** (Asset/Folder View):
  * **Asset view:** Visually displays your entire asset list in a grid or list format.
  * **Folder view:** Displays assets neatly organized according to the system's folder tree structure.

<figure><img src="/files/055ZRA9ablzjIK1cagaQ" alt=""><figcaption></figcaption></figure>

* **Collections View:** Supports two specialized display modes depending on your categorization needs:
  * **Collections view:** View assets grouped by assigned task-based collections.
  * **Category view:** View assets organized and segmented by specific thematic categories.

#### **2. Searching HIVO assets in Google Docs**

Allows you to Search by tags or keywords to precisely locate the exact asset you need in an instant, instead of scrolling manually.

<figure><img src="/files/OE4EGwSUkAhLhN95exPx" alt=""><figcaption></figcaption></figure>

### Importing and Replacing HIVO asset in Google Docs

#### **1. Insert an Asset into the Document (Import Asset)**

* Browse or search for the asset you want to use in the HIVO Connector panel
* Click to **select the exact desired Version** of that file
* Click the **IMPORT** button to insert the asset directly at your cursor position on the Google Docs page.

<figure><img src="/files/IuQ0KJ21vZh5vXpLyssy" alt=""><figcaption></figcaption></figure>

#### **2. Quick Asset Replacement (Swap Asset)**

This feature allows you to swap an old image in your document with another asset from the system without altering the page layout:

* **Click directly on the asset** that needs replacement on the Google Docs page.
* In the HIVO Connector panel, use the toolbar to Search for the new asset by tags or keywords.
* **Select the correct Version** you want to switch to, then click the **IMPORT** button. The system will automatically and accurately swap the old image for the new one.

<figure><img src="/files/UyfiwkjWUjr6C7fPwZUK" alt=""><figcaption></figcaption></figure>

### Save Document & Display Comment

#### 1. Save Document to HIVO **(Save Document)**

The **Save Document** feature allows you to upload your Google Docs document back into your HIVO library, making it available for collaboration, version control, and future editing.

To save a document:

* Open the **HIVO Connector >** Navigate to the **Document** tab. If the **Document** tab is not visible, click **More** in the top-right corner of the HIVO Connector.
* Click "**Save to HIVO**" button.
* Enter a **Document Name** and hoose the **Folder** where you want to save the document.
* Click **Save Document**.

<figure><img src="/files/j6uqvbbfLSqIse0R0zxE" alt=""><figcaption></figcaption></figure>

Once saved, the document will be stored in the selected folder within HIVO. Click on the asset name to open access on HIVO.

<figure><img src="/files/UqcUR3pPxbunjkMaAVTL" alt=""><figcaption></figcaption></figure>

#### **2.** View and Manage Comments

After a document is saved to the system using the Save Document feature:

* You and authorized members can interact and leave Comments directly on the document.
* The entire discussion thread, replies, or comment status updates will be displayed synchronously, ensuring a transparent and smooth team collaboration workflow right within this extended environment.

If you have any questions, don't hesitate to ask, we're always here to help!


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