Google Docs

The HIVO Extension for Google Docs is a solution that directly integrates the HIVO asset library into your online word processing interface. This feature allows you to access, search using smart filters, insert, and manage digital assets quickly right within Google Docs.

Installation & Login

1. Install the Extension

• In your Google Docs workspace, navigate to the top menu bar and select Extensions > Add-ons > Get add-ons.

• The Google Workspace Marketplace dialog will open. In the "Search apps" bar, enter the keyword “HIVO”.

• Select the HIVO app, click Install, and follow the on-screen prompts to complete the integration. Once successfully added, you will see the HIVO Connector icon appear in the panel on the right side of your workspace.

2. Account Login

Open the HIVO Connector panel and choose the login method that matches your account:

• Standard Login: Enter your system Email and Password.

• Passwordless Login: For accounts utilizing quick authentication methods.

Switch View Modes & Searching HIVO assets in Google Docs

1. Switch View Modes

To help you manage and oversee your assets efficiently, the HIVO Connector on Google Docs provides the following flexible display modes:

• Library View (Asset/Folder View):

  • Asset view: Visually displays your entire asset list in a grid or list format.

  • Folder view: Displays assets neatly organized according to the system's folder tree structure.

• Collections View: Supports two specialized display modes depending on your categorization needs:

  • Collections view: View assets grouped by assigned task-based collections.

  • Category view: View assets organized and segmented by specific thematic categories.

2. Searching HIVO assets in Google Docs

Allows you to Search by tags or keywords to precisely locate the exact asset you need in an instant, instead of scrolling manually.

Importing and Replacing HIVO asset in Google Docs

1. Insert an Asset into the Document (Import Asset)

• Browse or search for the asset you want to use in the HIVO Connector panel

• Click to select the exact desired Version of that file

• Click the IMPORT button to insert the asset directly at your cursor position on the Google Docs page.

2. Quick Asset Replacement (Swap Asset)

This feature allows you to swap an old image in your document with another asset from the system without altering the page layout:

• Click directly on the asset that needs replacement on the Google Docs page.

• In the HIVO Connector panel, use the toolbar to Search for the new asset by tags or keywords.

• Select the correct Version you want to switch to, then click the IMPORT button. The system will automatically and accurately swap the old image for the new one.

Save Document & Display Comment

1. Save Document to the System (Save Document)

This feature allows you to bundle and push the entire Google Docs file you are working on back to the centralized storage in the HIVO system library. This helps save your work progress and share management rights with relevant departments.

2. Comment Management (Comment)

After a document is saved to the system using the Save Document feature:

• You and authorized members can interact and leave Comments directly on the document.

• The entire discussion thread, replies, or comment status updates will be displayed synchronously, ensuring a transparent and smooth team collaboration workflow right within this extended environment.

The Google Docs Extension feature is under continuous development and enhancement to optimize your experience. If you have any questions or feedback, please contact our support team immediately!