How to Hide Custom Versions while keeping CDN link

If your organisation uses an integration such as Drupal and has a Custom Version specifically created for that integration, you may not want general users to see this Version when working with Assets in HIVO.

For example, if a Custom Version named Drupal Web is used by your Drupal integration, a Client Admin can configure this Version to be hidden by default in HIVO, while keeping it available for Drupal and maintaining its CDN URL.

⚠️ User Right Required: User must have the permission: “Is Client Admin - User can manage the Client Profile”.

🔹 Step 1: Open the Custom Version

• Go to: Client Profile -> Settings -> Version Settings -> Automated Versions

• Select the Custom Version used for the integration, for example Drupal Web.

🔹 Step 2: Configure the Version

Configure the Version settings based on your requirements, such as Type, Quality, Dimensions, Fit, Background, Colour Space, DPI, and other available options.

These settings determine how the Version will be generated and processed when it is created.

🔹 Step 3: Configure Version Visibility

To hide the Version from general users while keeping its CDN URL accessible and the Version available in HIVO Connectors, enable both options:

• Hide this version by default: Hides newly created Versions of this type from users who do not have the Can See Hidden Versions right.

• Skip filtering hidden versions for connectors: Keeps the hidden Version visible and accessible through HIVO Connectors.

With both options enabled, the Version is hidden from general users in the HIVO App, remains available in HIVO Connectors, and its CDN URL continues to work as normal.

👉 For example: Drupal Web created → Hidden from general users in HIVO → Available through Drupal → CDN URL remains functional

The default hidden setting is supported for:

• Automatic Version creation when Assets are uploaded.

• Manual Custom/Resize, including resizing through Drupal and Salesforce.

• Creating or overwriting an existing Version by manually uploading a new Version in the main HIVO App or through supported extensions/plugins.

Note: Hiding a Version does not disable or delete it. CDN URLs for hidden Versions remain functional and publicly accessible, regardless of these settings.

If you have any questions, don't hesitate to ask, we're always here to help!