HIVO best practice for organising Assets in the Library versus Collections

🔹 Library Best Practices

Treat the Library as the single source of truth: Assets are stored only once, in the Library. Collections then reference those assets without duplicating them.

• Use Library Folders to keep the underlying asset storage tidy (and scalable): You can create folders and subfolders from the Library.

• Pick the right Library View Mode:


  • Asset view: For seeing each asset in detail and reviewing its content directly.

  • Folder view: For browsing folders and quickly navigating broad categories.

  • Tree view: For hierarchical folder navigation.

  • Map view: For viewing assets by their upload location.

If you’re trying to optimise your workflow, also check Library Settings for display mode and browsing preferences.

🔹 Collections Best Practices

(For organising image sets)

• Use a Collection to group assets by purpose (project, campaign, topic) so they’re easier to manage and access.

• For big collections, use Collection Folders to organise assets within the collection (they’re different from Library folders).

• For large numbers of collections, use Collection Categories (hierarchical parent → sub-category) and optionally tags for filtering/search.

If you have any questions, don't hesitate to ask, we're always here to help!