Automatically add assets to a Collection (via rule settings)

Automated Collections can be used by Admin accounts to help facilitate the process of creating themed Collections.

The Automated Collection feature allows Admins to quickly and automatically add assets to collections. Instead of manually selecting each Asset to add to a Collection, you can set up automation rules. When an Asset is uploaded and meets the defined conditions, the system will automatically add that Asset to the corresponding Collection.

✨ Key Benefits

• Save time on asset categorization.

• Ensure consistency in data organization.

• Reduce errors from manual asset selection.

• Automatically organize assets into themes such as events, key people, locations, content types, etc.

How to Set Up an Automated Collection

To set up Automated Collection, follow these steps:

• Step 1: Go to the Collection Detail page.

• Step 2: Click on the three-dot Settings icon in the top right corner.

Open "Collection Setting"

• Step 3: Select the Automations tab and start creating rules to define the conditions assets must meet.

📌 Types of Conditions You Can Use in a Rule

Condition	Description
Tags	The asset must include at least one or all of the specified tags.
Production Date	The asset must have a production date within the selected date range.
Location	The asset must contain GPS coordinates that fall within a defined location.
Type	The asset must match the selected file type (e.g., image, video, etc.).
Face	The asset must contain the face(s) of one or more people specified in the collection.

Apply location

How Automation Rules Work

• Each rule contains multiple condition fields (e.g., tags, production date, face detection, etc.). Any field left empty will be ignored.

• An asset must meet all non-empty conditions in a single rule to be added to the Collection.

• If there are multiple rules: ➤ If any uploaded Assets match one of the rules listed below, the Asset will be added to this Collection.

If you have any questions, don't hesitate to ask, we're always here to help!