Adding Assets to an existing shared link Collection

Finding and adding assets to Shared Collection (existing shared link Collection)

What is an Existing Shared Link Collection?

These are collections generated automatically when users share assets with external users or stakeholders outside the system via a shared URL link.

By default, these Shared Link Collections are hidden from the collection selector search results. This mechanism is designed to prevent search result pollution, as users frequently generate a high volume of shared collections for one-time use.

How to Add Assets to an existing shared link Collection

To add new assets to a previously generated multi-asset shared link (where the shared collection is hidden by default), follow these steps:

🔹 Step 1: Locate the Collection ID

• Navigate to the Links section on the Sidebar Navigation Menu:

  • Select the Shared Collections tab.

  • Locate the specific shared collection you wish to append assets to

• And click directly on its name to open the exiting share link Collection.

• Identify and copy the unique Collection ID embedded within the URL string.

👉 For Example: For the URL: https://app.hivo.co/collections/3cypjuR6RSaZEkvSm -> the Collection ID is: 3cypjuR6RSaZEkvSm

🔹 Step 2: Select the target Assets

• Go back to your Library and select assets you wish to append to the shared link.

  • On the Selection Toolbar -> select 'Edit Collections'.

  • Alternatively, click the 'Actions' button to open the Library Actions Menu, then scroll down to select 'Edit Collections'.

• The 'Edit Collection' dialog will appear, where you can add or remove assets to/from your Collections.

🔹 Step 3: Paste the ID into the Collection Selector

• In the Add to Collections section, paste the Collection ID directly into the search bar.

⚠️ Important Note: You cannot search for a shared link collection by typing its actual name, as it is hidden by default. The collection name will only populate in the selector once the exact ID string is pasted.

🔹 Step 4: Submit and Complete

• Click on the shared collection name once it appears in the dropdown results.

• Press 'Submit' to successfully save and sync the selected assets to the existing shared link.

⚠️ Note: Standard collections created through the regular workflow are not subject to this restriction. They will remain fully searchable by name within the collection selector normally.

If you encounter any issues, contact the support team for assistance.