Readiness Settings

Define and apply technical standards for digital assets

What are Readiness Settings?

• Asset Readiness Settings are the configuration rules within HIVO system that determine the readiness status of assets based on defined technical and operational standards.

• For rexamples: Accepted file formats (JPG, PNG, MP4, PDF, etc.) and minimum resolution or aspect ratio (e.g., images ≥ 300dpi, videos ≥ 1080p)

👉 HIVO system supports setting standards for 3 Asset Types: Image, Video, Data

How to set up Readiness Settings

⚠️ User Right Required: User must have the permission: “Is Client Admin - User can manage the Client Profile”.

• Go to: Client Profile → Settings tab → Readiness Settings

🔹 Step 1: Enable Asset Readiness and Add New Form

• In the settings, enable the option "Flag Active: Asset Readiness Enabled" to activate the feature.

• When Asset Readiness is enabled, you can:

  • Add readiness rules to your account.

  • Create one or multiple readiness forms for different asset groups.

🔹 Step 2: Add Asset Type Readiness

• Select the asset type readiness: Image, Video, or Data

  • Click the button corresponding to the asset type you want to set rules for.

  • Change Selected Asset Type by clicking the dropdown menu and choosing the asset type to which you want to apply the rule.

• Each asset type will have different Conditions, Attributes, and Values for you to configure the rule.

🔹 Step 3: Add readiness Rules

👉 Combine multiple Rules to define Quality Standards: You can create multiple separate rules and apply them simultaneously to ensure assets meet all quality criteria.

👉 Configuration details are as follows:

1. Configure Condition and Attribute

• Set Condition:

  • Select a condition from the dropdown menu.

  • Examples: Asset must be; Asset must not be, etc.

• Set Attribute:

  • Select an attribute related to the chosen asset type.

  • Examples for Image: File Type, DPI, Color Profile, etc.

Attribute	Purpose in Readiness Rule Setup
DPI (Check for Print Quality)	Ensures the image has sufficiently high resolution for printing purposes (typically requires DPI > 300)
Clipping Path (Check for Design Readiness)	Ensures the provided image already includes a clipping path, streamlining the design process.
Color Profile (Check for Color Consistency)	Ensures all assets use the required color space according to brand guidelines (e.g., CMYK for print, sRGB for web).
Pixel Size (Check for Screen Resolution/Size)	Ensures the image is large enough for display on various platforms.
File Type (Check for Compatibility)	Ensures users only upload approved file formats (e.g., File Type must be JPEG and PNG)
File Size (Check for Performance)	Ensures the file size is within limits to optimize website loading speed or conserve storage space.
Longest Side (Check for Relative Size)	Ensures the image meets minimum or maximum size requirements along one dimension.
AI Detection (Check Content Automatically)	Ensures the asset contains mandatory content elements or excludes prohibited content (e.g., does not contain children's faces).
Production Date (Check for Timeliness)	Ensures the asset is not too old or too new relative to the current campaign (e.g., Production date < 1 year)

2. Define the Value for the Rule

• After selecting an attribute, enter or select the corresponding value. Example: For the File Type attribute, you can enter values such as JPEG, JPG, PNG, etc.

• You can choose multiple values for a single attribute, for example JPEG and JPG.

3. Add Multiple Conditions to a Rule (Optional)

To create a more complex rule, you can combine multiple conditions.

• Click the plus (+) icon next to the rule to add another condition line.

• Example: You can add one condition requiring “File Type must be JPG” and another requiring “File Size must be greater than 1MB.”

4. Add an Error Prompt

• At the end of each rule, you can add a custom error message. Example: Please make sure all images are jpg or jpeg.

• This message will be displayed when the asset fails to meet the rule, helping users easily understand the issue and make corrections.

👉 See more: How to use and check Asset Readiness here.

If you have any questions, don't hesitate to ask, we're always here to help!