> For the complete documentation index, see [llms.txt](https://support.hivo.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.hivo.co/client-profile/client-profile-settings/asset-and-metadata-management/duplicate-manager-settings.md).

# Duplicate Manager Settings

## What are Duplicate Manager Settings?

**Duplicate Manager Settings** is the configuration section that allows user to **manage and handle duplicate files during the upload process**. This helps users control storage, reduce data clutter, and maintain consistency in their digital asset library

<details>

<summary>Benefits of using Duplicate Manager Settings</summary>

* ***Reduce data clutter & save storage space**: Prevent unnecessary duplicate uploads, helping you optimize storage capacity.*
* ***Easier search & management**: Each piece of content has only one “master” copy, minimizing confusion.*
* ***Maintain consistency**: Avoid situations where different teams work on different copies of the same file.*

</details>

#### 👉 Duplicate Manager Settings include:

<table data-card-size="large" data-view="cards"><thead><tr><th></th><th></th></tr></thead><tbody><tr><td><h4><a href="#id-1.-how-to-set-up-duplicate-scanner-for-uploading-assets"><strong>Resolve Duplicates in Uploader</strong></a></h4></td><td>Choose how duplicates are handled during upload</td></tr><tr><td><h4><a href="#id-2.-how-to-use-duplicate-manager"><strong>Duplicate Manager</strong></a></h4></td><td>Find, manage, and process <strong>duplicate or similar assset</strong></td></tr></tbody></table>

## 1. How to set up Duplicate Scanner for uploading assets

⚠️ **User Right Required:** User must have the permission: **“Is Client Admin - User can manage the Client Profile”**

#### 🔹 Step 1: **Enable Duplicate Scanner**&#x20;

* *Go to* **Duplicate Manager Settings***:* **Client Profile → Settings → Duplicate Manager Settings**

<figure><img src="/files/jijg9c1lUiK3leUNqrLs" alt=""><figcaption></figcaption></figure>

* When enabled, the system automatically checks the files being uploaded and compares them to existing files to avoid redundant storage and lets user decide how to handle them.

<figure><img src="/files/ylM0Ln06qkbKHdNOF4Yk" alt=""><figcaption></figcaption></figure>

#### 🔹 Step 2: Duplicate Comparison Method

This section allows you to choose how the system compares and determines whether files match each other. Select one of the three following methods:

* **Filename:** The system checks based solely on the file name. If a newly uploaded file shares the exact same name as an existing file, the system considers it a duplicate.
* **Filename and Size:** The system cross-references both the file name and the file size simultaneously. A file is only flagged as a duplicate if it matches both criteria.
* **File Hash:** The system checks the unique identification string (Hash code) of the file's content.

<figure><img src="/files/WpgSK6DsnocZw7b0bbrl" alt=""><figcaption></figcaption></figure>

#### 🔹 Step 3: **Resolve Duplicates in Uploader (**&#x63;hoose how duplicates are handled during upload)

In **Resolve Duplicates in Uploader**, choose one of the three modes:

* **Allow duplicates** – Allow uploading even if duplicates exist.
* **Automatically discard duplicates** – Automatically skip duplicate files and do not upload them.
* **Show modal to allow manual resolution** – Display a dialog so you can manually decide how to handle each case.

<figure><img src="/files/G7qHExVc1usTZ79jCjWr" alt=""><figcaption></figcaption></figure>

When this option "**Show modal to allow manual resolution"** is selected, the system grants full control to the user by prompting an interactive warning dialog (Modal) rather than taking automated actions.

**How it works:**

* When duplicates are detected, the system shows a modal with comparison details (e.g., file name, existing uploader, etc.).
* Workflow Enforcement - Require a decision before closing duplicate warning: When this box is checked, users **must choose how to resolve detected duplicates** (make an explicit choice) before they can dismiss or close the warning dialog. Users cannot simply click away or close the modal to ignore the warning.

<figure><img src="/files/ZpIoLnTMRMHWYNc3uOCM" alt=""><figcaption></figcaption></figure>

* In the modal, users can choose actions either for **individual assets** or for **all uploading assets** at once:
  * *Keep Duplicate Asset/ Keep All*
  * *Discard Duplicate Asset/ Clear All*
  * *Add as new version to the existing asset/ Add as new version for all*
  * *Replace the existing asset with the incoming file/ Replace all*

<figure><img src="/files/74PN52uBzkZa2FgAjgUb" alt=""><figcaption></figcaption></figure>

## 2. How to Use Duplicate Manager

Duplicate Manager is a tool that helps you find, manage, and process **duplicate or similar assset** in your digital asset library.&#x20;

#### 🔹  **Step 1: Access the Duplicate Manager page**

*Client Profile → Settings → Duplicate Manager Settings →* **Duplicate Manager**

<figure><img src="/files/iyeF45bEi3i9N5XwCL8t" alt=""><figcaption></figcaption></figure>

#### 🔹  **Step 2: View the List of Duplicates**

On the screen, you'll see two main tabs:

* **EXACT DUPLICATES:** Displays assets that are technically identical (same size, same content).
* **SIMILAR IMAGES**: Shows images with high visual similarity, even if they differ in size or format.

#### 🔹  **Step 3: Review and Choose a Resolution Option**

In the EXACT DUPLICATES tab (do the same with Similar Images): Open each item detail to compare and choose how to resolve, including the following actions: **Accept, Merge, Remove**.

<figure><img src="/files/wfWEp7lnd5s6dQXWzlNA" alt=""><figcaption></figcaption></figure>

* **MERGE:** Combines the duplicate assets into a single one. The system will keep one original version and delete the rest, which helps you save storage space.
* **REMOVE:** Permanently deletes the selected assets from your library.
* **ACCEPT:** Keeps all the selected assets. Assets marked as **Accepted** will be managed under **Accepted Duplicates** (*These Assets have been marked as unique and won't be flagged in future duplicate scans).* Click Accepted Duplicates to view assets marked as duplicates

<figure><img src="/files/uOPdJgYZrMrkyEBhJrax" alt=""><figcaption></figcaption></figure>

If you encounter any issues, contact the support team for assistance.&#x20;


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