Duplicate Manager Settings

Manage and handle duplicate files efficiently

What are Duplicate Manager Settings?

Duplicate Manager Settings is the configuration section that allows user to manage and handle duplicate files during the upload process. This helps users control storage, reduce data clutter, and maintain consistency in their digital asset library

Benefits of using Duplicate Manager Settings

• Reduce data clutter & save storage space: Prevent unnecessary duplicate uploads, helping you optimize storage capacity.

• Easier search & management: Each piece of content has only one “master” copy, minimizing confusion.

• Maintain consistency: Avoid situations where different teams work on different copies of the same file.

👉 Duplicate Manager Settings include:

Resolve Duplicates in Uploader

Choose how duplicates are handled during upload

Duplicate Manager

Find, manage, and process duplicate or similar assset

1. How to set up Duplicate Scanner for uploading assets

⚠️ User Right Required: User must have the permission: “Is Client Admin - User can manage the Client Profile”

🔹 Step 1: Enable Duplicate Scanner

• Go to Duplicate Manager Settings: Client Profile → Settings → Duplicate Manager Settings

• When enabled, the system automatically checks the files being uploaded and compares them to existing files to avoid redundant storage and lets user decide how to handle them.

🔹 Step 2: Duplicate Comparison Method

This section allows you to choose how the system compares and determines whether files match each other. Select one of the three following methods:

• Filename: The system checks based solely on the file name. If a newly uploaded file shares the exact same name as an existing file, the system considers it a duplicate.

• Filename and Size: The system cross-references both the file name and the file size simultaneously. A file is only flagged as a duplicate if it matches both criteria.

• File Hash: The system checks the unique identification string (Hash code) of the file's content.

🔹 Step 3: Resolve Duplicates in Uploader (choose how duplicates are handled during upload)

In Resolve Duplicates in Uploader, choose one of the three modes:

• Allow duplicates – Allow uploading even if duplicates exist.

• Automatically discard duplicates – Automatically skip duplicate files and do not upload them.

• Show modal to allow manual resolution – Display a dialog so you can manually decide how to handle each case.

When this option "Show modal to allow manual resolution" is selected, the system grants full control to the user by prompting an interactive warning dialog (Modal) rather than taking automated actions.

How it works:

• When duplicates are detected, the system shows a modal with comparison details (e.g., file name, existing uploader, etc.).

• Workflow Enforcement - Require a decision before closing duplicate warning: When this box is checked, users must choose how to resolve detected duplicates (make an explicit choice) before they can dismiss or close the warning dialog. Users cannot simply click away or close the modal to ignore the warning.

• In the modal, users can choose actions either for individual assets or for all uploading assets at once:

  • Keep Duplicate Asset/ Keep All

  • Discard Duplicate Asset/ Clear All

  • Add as new version to the existing asset/ Add as new version for all

  • Replace the existing asset with the incoming file/ Replace all

2. How to Use Duplicate Manager

Duplicate Manager is a tool that helps you find, manage, and process duplicate or similar assset in your digital asset library.

🔹 Step 1: Access the Duplicate Manager page

Client Profile → Settings → Duplicate Manager Settings → Duplicate Manager

🔹 Step 2: View the List of Duplicates

On the screen, you'll see two main tabs:

• EXACT DUPLICATES: Displays assets that are technically identical (same size, same content).

• SIMILAR IMAGES: Shows images with high visual similarity, even if they differ in size or format.

🔹 Step 3: Review and Choose a Resolution Option

In the EXACT DUPLICATES tab (do the same with Similar Images): Open each item detail to compare and choose how to resolve, including the following actions: Accept, Merge, Remove.

• MERGE: Combines the duplicate assets into a single one. The system will keep one original version and delete the rest, which helps you save storage space.

• REMOVE: Permanently deletes the selected assets from your library.

• ACCEPT: Keeps all the selected assets. Assets marked as Accepted will be managed under Accepted Duplicates (These Assets have been marked as unique and won't be flagged in future duplicate scans). Click Accepted Duplicates to view assets marked as duplicates

If you encounter any issues, contact the support team for assistance.