# Sensitive Settings

Does your organization store important information like **employee records, financial reports, or customer data**? If so, **Sensitive Settings** is the perfect tool to help you protect and control access to these sensitive digital assets.

### What are Sensitive Settings?

Sensitivity settings are features that allow you to **manage and restrict access to stored sensitive digital assets.** This feature ensures that only authorized users can view or handle these assets.

<details>

<summary>Why should you use Sensitive Settings?</summary>

* ***Maximum data protection**: Automatically flag and manage sensitive assets.*
* ***Prevent unauthorized access**: Ensure only permitted users can view or share sensitive files.*
* ***Efficient departmental access control**: For example, the HR department can restrict access to candidate records, preventing the admissions team or others from viewing them.*

</details>

### How to configure Sensitive Settings

⚠️ **User Right Required:** User must have the permission: **“Is Client Admin - User can manage the Client Profile”**

#### 🔹 Step 1: Navigate to Sensitive Settings

* Go to: **Client Profile** → **Settings tab** → **Sensitive Settings**

<figure><img src="/files/MoDHDHnOixZvEku1cSLo" alt=""><figcaption></figcaption></figure>

#### 🔹 Step 2: Sensitive Settings

**1, Enable Default Sensitive Date**

* Automatically mark uploaded assets as “sensitive” after a set number of days.
* This is useful for time-sensitive content such as financial statements or personal data. After the specified time, assets are restricted from being accessed unless the user has the correct permission.

**2, Notify Admins When Assets Are Marked as Sensitive**

* Automatically sends notifications to administrators whenever an asset is flagged as sensitive.
* Helps administrators monitor sensitive content and take action such as reviewing access permissions or applying added protection.

**3, Notify Admins Prior to Assets Being Marked as Sensitive**

* Sends alerts to administrators a certain number of days before an asset is scheduled to be marked as sensitive.
* Allows time for review and adjustments before the asset is restricted, such as changing the setting or excluding the asset from the rule.

<figure><img src="/files/pKq8oTwuEFomG6BXPlZ6" alt=""><figcaption><p>Sensitive Settings</p></figcaption></figure>

Once you're done configuring, click **Save** to apply the changes. From now on, the **Default Sensitive Date** will be automatically applied to all newly uploaded assets.

<figure><img src="/files/CheOf6zRD1jnSFjTKUD0" alt=""><figcaption><p>Sensitive Settings</p></figcaption></figure>

**4, Asset visibility management in Extensions, connectors and plugins**

Depending on your organization's preferences, assets **marked as sensitive** can now be optionally set to **either show or be hidden** in external extensions, connectors and plugins.

<figure><img src="/files/YlTLtJQ00Rw5FIq6obzB" alt=""><figcaption><p>Show/hidden sensitive assets in Canva Plugin</p></figcaption></figure>

### How to manually adjust Sensitive Date for an Asset

Users can also edit the **"Archive date"** after uploading the asset to the system. To do this, follow these steps:

* **Access the Asset Library -> Select the asset to edit**
* **Click “View Detail”**: Open the asset's detailed information page.
* **Go to the “Permission” tab**: In the detail view, navigate to the tab or section related to permissions and advanced settings.
* **Find the “Sensitive date” field**: Here, you can adjust or reset the date when the asset should be moved to sensitive status.

<figure><img src="/files/JuT3x2AjKxt32FR0UOqG" alt=""><figcaption><p>Edit manually Sensitive Date </p></figcaption></figure>

If you have any questions, don't hesitate to ask, we're always here to help!


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