# License Expiry Settings

*Are you using a lot of licensed assets in your work*:question:*Tracking the validity of each license can take a lot of time and effort. Luckily the License Expiration feature is your great assistant!*

### **What are License Expiry Settings?**

**License Expiry Settings** is a useful feature that helps **automatically track and manage the license validity of assets** used within your organization. It allows Admin to set up rules that automatically mark assets as **"License Expired"** after a specified period of time, ensuring that the organization always complies with copyright and licensing terms :relaxed:.

<details>

<summary>Why should you use License Expiry Settings?</summary>

* *Easily track the license expiration date of each asset.*
* *Automatically mark assets that have expired.*
* *Notify administrators to take appropriate action (renew, replace, etc.).*
* *Avoid using expired assets, ensuring compliance with regulations and business reputation.*

</details>

### **How to** configure **License Expiry Settings?**

⚠️ **User Right Required:** User must have the permission: **“Is Client Admin - User can manage the Client Profile”.**

### 🔹 Step 1: Navigate to **License Expiry** Settings

* Go to: **Client Profile** → **Settings** **tab** → **License Expiry Settings**

<figure><img src="/files/nFGr7ZkGBGFzykmhE3Dr" alt=""><figcaption></figcaption></figure>

### 🔹 Step 2: **License Expiry** Settings

#### **1. Enable default license expiration date**

* Set a default time period for assets to automatically be marked as expired from the upload date.
* This ensures that assets are only used within their legal timeframe and helps prevent accidental copyright violations.

#### **2. Notify Admins when Assets are marked as License Expired**

* Sends a notification to Admin when an asset becomes expired.
* Keeps Admins informed so they can take appropriate actions, such as removing the asset or renewing the license.

#### **3. Notify Admins before Assets are marked as License Expired**

* Sends an advance notice to Admin (days/weeks/months/years before expiry).
* Allows admins to **proactively renew** or replace assets before the expiration date.

<figure><img src="/files/Z43rv8xqhGsMZsMySwCb" alt=""><figcaption><p>License Expiry Settings</p></figcaption></figure>

Once installed, "**Default License Expiry date**" will become the default value for uploaded assets.

<figure><img src="/files/EMqwGZXC8OIipbz8cWzi" alt=""><figcaption><p>License Expiry Settings</p></figcaption></figure>

#### **4. Asset visibility management in Extensions and Connectors**

To enhance the user experience and ensure appropriate use of assets, we’ve improved how assets are displayed in external extensions, plugins and connectors. Depending on your organization’s preferences, **licence expired assets** can now be set to **either show or be hidden** in external extensions, plugins and connectors.

<figure><img src="/files/eNfAQkr6m6bBj2GG0pl8" alt=""><figcaption><p>Show/ hidden License Expired assets in Canva Plugin</p></figcaption></figure>

***

### How to manually adjust **License Expiry** Date for an Asset

Users can also edit the **"License Expiry** after uploading the asset to the system. To do this, follow these steps:

* **Access the Asset Library -> Select the asset to edit**
* **Click “View Detail”**: Open the asset's detailed information page.
* **Go to the “Information” tab**
* **Find the “Archive date” field**: Here, you can adjust or reset the date when the asset should be moved to archived status.

This allows users to proactively manage when each asset should be **License Expired** in accordance with its intended usage and lifecycle.

<figure><img src="/files/VCs6tTcZguqJx7kZMTgy" alt=""><figcaption><p>Edit manually License Expiry Date </p></figcaption></figure>

If you have any questions, don't hesitate to ask, we're always here to help!


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