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1.5.15

2026-05-28

What's Changed​

[New Feature] Grouped Collections (Custom Feature)

Grouped Collections lets you organize and share multiple collections through a single, centralized workspace. Instead of creating and managing separate links for each collection, you can group related collections together and share them with clients, partners, or internal teams using one secure link.

🔹 What's New

With Grouped Collections, you can:

  • Organize multiple collections into a single, structured group.

  • Share multiple collections with one secure link.

  • Manage grouped content from a centralized location.

  • Control sharing permissions, expiration dates, and track engagement through view counts and link activity.

  • Collaborate by leaving comments, requesting changes, and resolving feedback directly on shared assets.

[New Feature] Custom UI Shared Link

Custom UI Shared Link option allow users to customize the appearance of Shared Link pages to enhance user experience and maintain brand consistency when sharing assets externally.

  • Previously, Shared Link pages used the default system interface only. Users could not customize the appearance or apply their own branding when sharing assets externally.

  • Now, Users can customize the Shared Link interface with their own branding using the new Custom UI Shared Link feature.

🔹 What's New

  • Users can now customize:

    • Background Image for the header section

    • Logo Image displayed on the Shared Link interface

  • The system supports 2 methods for configuring images:

    • Select directly from: Asset Library/ Collection

    • Use image URLs from external sources

  • Supported Image Formats: PNG, SVG

  • How to configure: Select the asset(s) -> Click the Actions button > Select the Share option -> Then, the Share link dialog will open and in the Options step -> Enable the Custom UI Shared Link.

[Enhancements] QR Code Submission Notification Settings

Previously, the system automatically sent notifications for new QR code submissions without allowing admins to control which users received notifications.

Now, the system supports configuring specific users or user groups to receive notifications when there is a new QR code submission.

🔹 What's New

When creating a Consent Request Link with QR Code:

  • Go to Step 2 - Settings -> Enable the option 'Send notifications for each submission'.

  • In the Notifications section, select specific users or user groups who should receive notifications

  • Only eligible users with the 'Can Request Consent' permission will appear and can receive notifications.

[Improvement] More flexible External Asset Approval

The External Asset Approval workflow now gives asset owners greater control over how external reviewers can interact with shared assets.

🔹 Before

  • Admins/Asset owners could not control whether reviewers were allowed to download assets or submit revised versions.

🔹 What's New

  • When creating an External Asset Approval request, Admins/Asset owners can choose whether external reviewers are allowed to:

    • Download the shared asset.

    • Upload a new version as part of the review process.

  • If these options are enabled, external reviewers will see Download/ Upload New Version/ or both actions on the approval page.

  • Every uploaded revision is automatically saved as a new asset version with a unique version name, ensuring existing versions are never overwritten and preserving the complete version history.

[Improvement] Enhanced Template Reporting

HIVO has improved Template reporting to provide greater flexibility when analyzing usage and activity over time.

🔹 What's New

Extended Date Range Filtering

  • Expanded the available reporting date range from 6 months to 12 months.

  • Analyze longer-term trends and performance without needing to generate multiple reports.

[Improvement] Comment Filtering for Multi-Page Documents

HIVO has improved the comment experience for multi-page documents, making it easier to review feedback across an entire document or focus on a specific page.

🔹 Before

  • Comments were displayed based on the currently selected page.

  • Reviewing feedback across multiple pages required navigating through the document page by page.

🔹 What's New

  • A new comment filter allows you to switch between:

    • Current Page: View comments associated with the selected page.

    • All Pages: View all comments across the entire document in a single list.

  • Works for all document comment types, including compliance and standard comments.

If you have any questions, don't hesitate to ask, we're always here to help!

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