# Risk & Compliance

## What is Risk & Compliance?

* **Risk & Compliance** refers to the **assessment and control** of digital assets based on risks and compliance levels with regulations (legal, brand, organizational policies, and spelling) **to detect violations.**
* This ensures that assets are used in accordance with the law, organizational policies, and brand standards, while helping businesses avoid risks related to legal issues, reputation, and finances.

👉 Admin can set flags in [**Risk & Compliance Settings**](https://support.hivo.co/client-profile/client-profile-settings/access-rights-and-security/risk-and-compliance-settings)**.**

* The rules are created **in the form of flags**. When a violation is detected, the system generates a **callout** in the asset’s **Comments** section. This callout can be **replied to, requested for changes, removed, or marked as resolved**.

## How to check Risk & Compliance

HIVO provides you to run Asset Risk & Compliance in **two ways:**

* **For assets already stored in the library:** You can also run checks on assets that have already been successfully uploaded to the library.
* **When uploading new assets:** You can configure the system to run the check as soon as you upload an asset.

👉 The feature can checks on **PDF and Image** content.

👉 **Note before running:** You need to run **“Scan PDF content/ Scan Image content”** (extract the entire file content) together with the **Risk & Compliance** command. If the file has not been OCR-scanned, the system will not be able to detect any violations.

### **1. Check for assets successfully uploaded to Library**

#### **🔹 Step 1:** Open Asset **Risk & Compliance** feature

* Go to the Asset Detail Page.
* On the Asset Action Toolbar, select **"Customization".**
* In the dropdown menu, select the action **"Automations for original/web/thumbnail"** (Note: choose the correct version to check).

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FTxvabQ3KSt1FLZ14ywMB%2FGroup%20912.png?alt=media&#x26;token=cec01fa8-3ed8-4d58-b4b1-4a45b563bb27" alt=""><figcaption></figcaption></figure>

#### **🔹 Step 2: Run the Risk & Compliance check**

* A new window will appeaappear, Select **“Run Governance Risk & Compliance Checks”** and then choose the appropriate **Scan option** based on your asset type:
  * **Scan PDF contents** – if your asset is a PDF file
  * **Scan Image contents** – if your asset is an image
* Click **“Submit”** to start the process. After running, the system will display a message confirming successful completion.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FAg8WsOHAfpgajKE3wOeO%2FGroup%20916.png?alt=media&#x26;token=694af171-5bc6-42e3-beed-88042488bc95" alt=""><figcaption></figcaption></figure>

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FD5W3ThgdUaz0d8yFmLGW%2FGroup%20917.png?alt=media&#x26;token=7c60825e-382a-44fd-99e2-b94c626d1405" alt=""><figcaption></figcaption></figure>

#### **🔹 Step 3:** View Results on the Asset Detail page

* After receiving a successful completion notification in the top-right corner of the screen, close the popup and switch to the **Comments Tab.**&#x20;
* If any conditions in your configured risk flags are found, a **callout** will appear in the asset’s **Comments section.**
* This callout will contain the **"THEN Prompt"** you set, making it easy for you and your colleagues to identify and address issues.
* You can interact directly with these callouts to:
  * **Reply**
  * **Request changes**
  * **Remove**
  * **Mark as resolved**

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2FB4I4FigPOcZdbMbsw8il%2FGroup%20899.png?alt=media&#x26;token=0fb6fd60-4847-4dcf-9d88-74ab7a65e4ad" alt=""><figcaption></figcaption></figure>

### **2. Run a check During the Upload process**

* Run a check while uploading: In the **"Asset Detail"** step of the upload process, **scroll down** to the **"Additional Automations**" section.&#x20;
* Here, you will tick the box for **“Run Governance Risk & Compliance Checks”** and then choose the appropriate **Scan option** based on your asset type:
  * **Scan PDF contents** – if your asset is a PDF file
  * **Scan Image contents** – if your asset is an image
* **Continue uploading as usual** — HIVO will automatically process it and you can **view the results once the asset has been successfully uploaded.** At this point, the asset is stored in the library, and the viewing method is similar to the above.

<figure><img src="https://2446612760-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F0sjg5GpIPr5HzBTJYqYe%2Fuploads%2F6vAvuN7Jc2Wcr98An2Zv%2FGroup%20915.png?alt=media&#x26;token=2caf3d68-c2d3-420d-980f-e155a8c6db05" alt=""><figcaption></figcaption></figure>

👉 **👉 Note**: **For assets in the Approval stage** (The Assets need to be reviewed and approved by Users with ***'Can Approve'*** permission before being added to the Library):

* Results will not be displayed immediately.&#x20;
* Once the asset is approved and officially stored on the HIVO Library, go to the **Asset Detail Page** and navigate to the "**Comments** **tab"** to see the results.

If you have any questions, don't hesitate to ask, we're always here to help!