Combined Approval
Combine Multiple Assets in Approval Workflow
This feature allows users to combine multiple compatible assets into a single approval request, helping streamline review processes and ensure consistent feedback across related assets.
1. How to create new Combined Approval
🔹 Step 1: Select Assets and Start Approval
Go to Library and select the assets you want to include in the approval.
Once assets are selected, click the ACTIONS button in the top-right corner.
From the dropdown menu, scroll and select Start Approval.
In the Start Approval for Selection dialog:
Enable the toggle “Combine all compatible files into a single approval”.
Select the Approval Template to apply.
Note: Only templates you created or those for which you have "Can View/Can Update" permissions will be visible here.
🔹 Step 2: Configure Combined Approval Request
The Approval Request (Combined) dialog will appear. You need to:
Enter a message for Reviewers and Approvers.
Set the Due Date for the approval.
Assign Owners for the approval request.
🔹 Step 3: Adjust Workflow Stages
Depending on your organization's workflow, you can choose one of the following two configurations to manage user flexibility:
👉 Option 1: Restricted Mode (Standard Workflow)
Use this setting if you want to ensure Light Users strictly follow the pre-defined process.
User Capability: Light Users cannot modify the Approval Request structure.
Requirement: Users must have "Can View Approval Templates" permission.
Permitted Actions: They can only enter a Message and set a Due Date.
Enforcement: All other settings will follow the designated Approval Templates and cannot be changed.
👉 Option 2: Flexible Mode (Advanced Workflow)
Use this setting if your organization trusts Light Users to manage the process or when a designated approver might be unavailable and requires a replacement.
User Capability: Light Users can flexibly edit the approval process.
Requirement: You must grant Light Users the "Can Create Workflows" permission.
Warning: Ensure your organization trusts these users, as they will have the power to delete or change mandatory stages and required approvers.
When granted this permission, Light Users can perform the following:
Set Information:
Enter a Message for the Reviewer/Approver.
Set a Due Date.
Add Checklist
Flexible Customization (If needed): HIVO allows Light Users to tailor the workflow to fit reality:
Add/remove Owners.
Change or add Approvers/Reviewers for specific stages.
Add/remove Stages or add Checklists.
Send for Approval: After click "Request Approval" button, the HIVO system will automatically update the status and send notifications to the designated approvers defined in the template.
2. Manage Combined Approval Requests
👉 Navigate to Approvals → Combine Approvals tab to manage approval requests.
⚠️ User Permission Required: Users must have “Can View All Templates” permission.
🔹 Step 1: Search and Filter Requests
Use filters to quickly locate approval requests:
Date Filter (From/To): Filter by request creation timeframe.
Search by Item: Enter template or asset name.
Filter by Status: Pending, In Review, Approved, or Rejected.
Filter by Label: Categorize by labels (e.g., Content).
🔹 Step 2: Review Key Information
Check important columns:
Requested: Shows who created the request and when.
Assigned: Displays all Approvers and Reviewers.
Status: Shows the current stage of the approval process.
🔹 Step 3: Take Action in Approval Workflow
Click the Item Name to open the approval workflow. Available actions:
Review & Comment: Add feedback or request revisions.
Resolve Comments: Mark feedback as resolved after updates.
Edit Approval: Modify Owner, Due Date, or assigned Approvers.
Change Status: Manually update approval progress.
This feature helps teams manage approvals for multiple assets more efficiently, maintain consistent feedback, and reduce repetitive approval steps.
If you have any questions, feel free to contact support.
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